Legal Receptionist
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Location: Waterford
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Sector: Legal Sector (Business Support)
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Hours: Full-Time (40 hours per week)
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Remuneration: Competitive Hourly Rate + Christmas Bonus
Morgan McKinley is partnering with a highly respected, well-established law firm in Waterford. They are now seeking a professional, welcoming, and highly organised individual to join their practice as a Full-Time Legal Receptionist.
As the first point of contact, this vital role blends front-of-house hospitality with strong administration. Alongside managing the front desk, a core component of the role involves providing essential typing and documentation support to the legal team.
Roles and Responsibilities
Front-of-House & Client Relations
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First Impressions: Greeting clients and visitors warmly upon arrival, managing the reception area, and presenting a highly professional image of the firm.
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Call Management: Handling a busy switchboard, screening and routing incoming calls efficiently, taking detailed messages, and managing general email inquiries.
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Appointment Scheduling: Managing meeting room bookings, coordinating calendars for solicitors, and confirming client appointments.
Typing & Office Administration
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Documentation & Typing: Utilising strong typing skills to produce legal documents, forms, letters, and general correspondence for the solicitors and legal team.
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Documentation & Mail: Managing incoming and outgoing post, couriers, and DX deliveries, ensuring legal documents are routed to the correct teams immediately.
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File Management: Assisting with digital and paper workflows, including archiving, scanning, copying, and filing confidential legal documents.
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Office Upkeep: Maintaining the presentation of the reception and meeting areas, and monitoring/ordering office and kitchen supplies.
Job Requirements
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Typing Skills: Strong, fast, and accurate typing experience is essential for this role. * Legal Experience: Direct legal sector experience is not essential, as full training on legal terminology, formatting, and documentation will be provided.
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Experience & Fields: Prior experience in a reception, front-of-house, or office administration role. Candidates with strong administrative experience from other professional environments (e.g., medical, property, corporate) are highly welcome.
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Technical Skills: High proficiency in Microsoft Office Suite (Word, Outlook, Excel). Familiarity with legal practice management software is an advantage but not required.
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Communication Skills: Exceptional verbal and written communication skills with an excellent, professional telephone manner.
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Attributes: A warm, approachable demeanor, meticulous attention to detail, complete discretion when handling confidential information, and the ability to multitask in a busy environment.
What's on Offer
This role offers a highly stable working environment within a respected firm, a competitive hourly rate, a guaranteed Christmas bonus, and the perfect opportunity to transition your administrative and typing skillset into the legal sector within a collaborative, tight-knit team.
