We are recruiting on behalf of a respected national organisation for a professional, organised and customer-focused Receptionist to join its headquarters in Citywest.
This is an excellent opportunity for an experienced front-of-house professional who enjoys delivering exceptional customer service while providing vital administrative support within a busy corporate environment.
As the first point of contact for visitors, staff, and external stakeholders, you will play a key role in creating a welcoming and professional atmosphere while ensuring the smooth day-to-day operation of reception and office administration.
The Role:
Reporting into the wider administration team, you will be responsible for managing reception services, coordinating visitor access, supporting multiple departments and providing a high standard of administrative assistance across the organisation.
This position is fully office-based, with attendance required onsite Monday to Friday.
Key Responsibilities
- Provide a professional and friendly reception service, welcoming visitors and directing enquiries appropriately.
- Manage incoming telephone calls, emails, and correspondence efficiently and professionally.
- Maintain reception and meeting room areas to a high standard.
- Coordinate visitor access while ensuring security and health & safety procedures are followed.
- Provide administrative support across various departments.
- Process purchase orders, invoices, and other financial administration in line with internal procedures.
- Scan, file, and maintain both electronic and paper-based records.
- Manage office supplies and stationery, including stock control and ordering.
- Assist with meeting coordination, room bookings, and company events.
- Prepare reports, correspondence, and documentation as required.
- Maintain confidentiality when handling sensitive information.
- Undertake any other duties appropriate to the role.
About You
To be successful, you will have:
- A Leaving Certificate (NFQ Level 5) or equivalent qualification.
- A full Category B driving licence valid in Ireland.
- Previous experience in a receptionist, front-of-house, customer service, or administrative role.
- Experience managing telephone and email enquiries in a professional office environment.
- Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and Teams.
- Experience providing administrative support and maintaining accurate records.
- Excellent written and verbal communication skills.
Desirable Experience
Experience in any of the following would be advantageous:
- Public sector or regulated environments.
- Purchase order and invoice processing.
- Public procurement or contract administration.
- Document or records management systems.
