Our client, a leading international financial services organisation, is seeking a Company Secretary/Corporate Governance Assistant to support its Corporate Governance function in Ireland. This role offers an excellent opportunity to work within a highly regulated environment, supporting subsidiary boards and committees while ensuring compliance with legal, regulatory, and governance best practice requirements in a team of four people. The client is based in Dublin City Centre and operates a hybrid working arrangement of 2 days per week in the office.
Key Responsibilities
- Provide day-to-day company secretarial support to Irish subsidiary entities
- Support the organisation and administration of board and committee meetings, including:
- Drafting agendas
- Coordinating meeting papers
- Managing action logs and follow-ups
- Draft and circulate board and committee written resolutions and execute documentation
- Prepare board and committee memoranda and governance documentation
- Maintain accurate legal entity records, governance registers, board training plans, and policy schedules
- Maintain legal documentation including authorised signatory lists and powers of attorney
- Assist in maintaining governance policies, procedures, and internal controls
- Respond to ad hoc governance queries from internal stakeholders, auditors, and board members
- Support internal audits and regulatory inspections by providing required documentation
- Collaborate closely with the wider governance team to provide operational support
- Assist with governance-related projects and additional responsibilities as required
Candidate Requirements
- Degree qualified with a strong academic background
- Chartered Governance Institute / ICSA UK & Ireland qualification preferred
- 3-5 years' company secretarial or corporate governance experience preferred
- Financial services or regulated industry experience advantageous
- Strong interpersonal and stakeholder management skills
- Ability to work effectively with senior management and board members
- Excellent organisational skills with strong attention to detail
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Self-motivated, flexible, and capable of prioritising workload effectively
- Strong analytical and research skills
- Proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint
- Experience with Diligent and GEMS systems would be beneficial
