Clerical Adminstrator
Location: Cork City Suburbs
Contract: Initial 3-month contract
Salary: € 19.50 per hour
Clerical Grade V
Are you an organised, people-focused professional with experience supporting recruitment or HR functions within an organisation?Our client is seeking a Clerical Administrator to support their team with a strong focus on administrative and recruitment processes within a busy healthcare environment.
Key Responsibilities:
- Maintain accurate and up-to-date personnel and candidate records in accordance with data protection regulations and internal policies.
- Lead or support data cleansing activities, including identifying and correcting data inconsistencies, duplicates, and outdated information across multiple HR and recruitment systems.
- Assist with data migration processes, including data mapping, validation, testing, and post-migration checks to ensure accuracy and integrity when moving information between systems.
- Provide administrative support in recruitment coordination, such as organising interview schedules, sending candidate communications, and managing logistics.
- Act as a first point of contact for general staffing queries, delivering professional and timely responses via email, phone, or in person.
- Monitor and manage shared inboxes, triaging queries appropriately and escalating where necessary.
- Support onboarding activities, including collecting documentation, updating staff records, and ensuring compliance with pre-employment requirements.
- Coordinate calendars for interviews, meetings, and other staffing-related events.
- Collaborate with HR, IT, and other departments during system upgrades or transitions to ensure smooth data handling and minimal disruption to service.
- Offer general administrative assistance to the HR and wider office team, adapting to evolving priorities as required.
Ideal Candidate:
- Previous experience in recruitment or HR administration, preferably within a healthcare, public sector, or highly regulated environment.
- Demonstrated experience with data cleansing and data migration activities within HR, recruitment, or similar business systems.
- Familiarity with HRIS or recruitment systems and confident in working with large datasets or spreadsheets.
- Strong proficiency in MS Office (especially Excel) and Outlook, with the ability to use formulas, filters, and validation tools effectively.
- Excellent written and verbal communication skills, with a customer-service mindset.
- Strong attention to detail, particularly in handling sensitive or complex data.
- Highly organised and able to manage competing priorities and deadlines.
- A discreet and professional approach, with a clear understanding of confidentiality and data protection standards.
This is a fantastic opportunity to contribute to a vital healthcare team through skilled administrative and recruitment support. If you're immediately available and eager to hit the ground running, we'd love to hear from you!
