Assistant Office Manager

Job Summary:

We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of our office, with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency.

Key Responsibilities:

• Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations.

• Assist with budgeting, financial reporting, and month-end procedures.

• Support payroll processing and maintain confidential financial and employee records.

• Liaise with accountants and support year-end audits and compliance checks.

• Maintain organised digital and physical filing systems (finance, HR, compliance).

• Manage office supplies, facilities, and relationships with service providers.

• Oversee general office administration and ensure a tidy, functional work environment.

• Support scheduling, travel arrangements, and diary management for leadership.

• Assist with onboarding, HR admin, and policy documentation.

• Ensure compliance with GDPR, health and safety, and company procedures.

• Contribute to process improvements and team support across departments.

Requirements:

• Previous experience in a finance/admin hybrid or Office Manager role.

• Proficient in accounting software

• Strong attention to detail and ability to manage sensitive information.

• Excellent organisational, communication, and multitasking skills.

• Familiarity with compliance and basic HR processes is a plus.