We are currently seeking a highly organised and detail-oriented Transport Coordinator to join a busy transport and distribution operation based in Dublin. This is a key administrative role supporting day-to-day transport activities, ensuring compliance, accurate record-keeping, and smooth communication between drivers, management, and external partners.
The ideal candidate will thrive in a fast-paced environment, demonstrate strong organisational and communication skills, and have a proactive approach to problem-solving.
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Maintain daily transport files, including delivery dockets and driver documentation
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Ensure all truck and driver files are accurate, up to date, and correctly filed
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Maintain vehicle inspection checklists and prepare vehicle defect or accident damage reports
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Update HR and attendance systems, including holidays, absences, and driver contact details
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Process employee and agency driver hours to ensure accurate payroll
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Prepare weekly driver hours reports for employment agencies
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Maintain accurate driver attendance records in line with HSA requirements
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Support health & safety compliance by logging unsafe acts or conditions and maintaining PPE records
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Prepare operational reports including rotas, telematics reports, invoices, audits, and stock figures
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Liaise with scheduling teams regarding driver availability and time off
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Manage fleet records, including tax, CVRT, ADR, periodic and annual test dates
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Book vehicle testing and distribute discs/certificates to relevant vehicles
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Maintain driver rosters and truck availability schedules
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Issue purchase orders and work authorisations
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Maintain training records, book courses, and communicate training requirements
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Ensure notice boards are up to date with current business information
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Provide Known Supplier documentation and maintain supplier records
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Place orders with internal and third-party suppliers as required
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Handle incoming and outgoing calls, resolving queries efficiently
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Assist the Transport Manager with daily operational and administrative tasks
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1-2 years' experience in a transport, logistics, or administrative role
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Strong organisational skills with excellent attention to detail
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Proficiency in Microsoft Office, particularly Excel and Outlook
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Ability to manage multiple priorities in a fast-paced environment
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Strong written and verbal communication skills
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Experience with transport or fleet management systems is an advantage
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A proactive, solution-focused mindset
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Ability to work independently and as part of a team
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Knowledge of transport regulations and compliance is desirable but not essential
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Flexibility to adapt to changing operational needs
