Receptionist & Office Manager
Position Type: Permanent, Part-Time or Full-Time
Working Pattern: Three or five days per week
Working Hours: 09:00-17:30
Location: Dublin City
Reports To: Operations Manager
Role Overview
The Receptionist & Office Manager is responsible for maintaining a professional and welcoming reception while supporting the smooth day-to-day running of the office. The role combines front-of-house duties, administrative support, travel coordination, facilities management and assistance with company events and projects.
The successful candidate will be organised, proactive, approachable and capable of managing a varied workload in a fast-paced environment.
Key Responsibilities
- Welcome visitors, issue visitor passes and maintain a professional reception area.
- Answer incoming calls, handle general enquiries and relay messages.
- Coordinate meeting room bookings and ensure rooms are prepared appropriately.
- Manage post, courier arrangements and general office administration.
- Monitor office supplies, coordinate supplier orders and weekly catering.
- Support the Operations Manager with day-to-day administration and arranging business travel
- Maintain office equipment and coordinate replenishment, repairs and maintenance.
- Assist with company events, industry conferences and internal communications.
- Provide administrative support for IT initiatives and other ad hoc projects.
Skills and Requirements
- Excellent communication and interpersonal skills.
- Professional, welcoming and customer-focused approach.
- Strong organisational skills and attention to detail.
- Ability to multitask, prioritise and adapt to changing demands.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and SharePoint.
- A proactive, solutions-focused attitude with strong problem-solving skills.
- Ability to work collaboratively and demonstrate initiative.
Experience
- Previous experience in reception, office administration or office management is desirable.
- Experience coordinating business travel and supporting senior management would be an advantage.
Working Arrangements
This is an on-site role with the option of a three- or five-day working week, subject to agreement. The successful candidate will report to the Operations Manager and support the wider team in maintaining an efficient and well-organised workplace.
