- Location: Cork, Ireland
- Position Type: 6 month contract (with potential for extension)
- Salary: €40,000 - €45,000 (depending on experience)
About the Role
On behalf of our client, we are seeking an organised, detail oriented Document Controller
In this role, you will be the central point of contact for managing, controlling, and tracking documentation across the lifecycle of customer orders and projects. Working closely with project teams, clients, and suppliers, you will ensure all documentation is complete, compliant with quality standards, and delivered on schedule.
This is an ideal role for an experienced administrator, project coordinator, or document controller looking for an engaging position with autonomy and operational impact.
Key Responsibilities
- Lifecycle Document Control: Manage and record all project, and customer documentation from initial order to final handover.
- Review & Verification: Check incoming and outgoing document packages, customer orders, and submittals for completeness, formatting consistency, and compliance with specifications.
- Package Compilation & Release: Assemble, issue, and transmit formal document handover packages and transmittals to external clients and suppliers.
- System & Portal Management: Upload and maintain files across electronic document management systems as well as dedicated customer and internal portals.
- Tracking & Status Reporting: Monitor submittal deadlines, track approval statuses, and produce regular KPI updates and document registers for project managers.
- Quality & Compliance: Maintain audit-ready electronic and hard-copy records in accordance with company QA/QC procedures, ISO quality management standards, and regulatory guidelines.
- Cross-functional Coordination: Liaise directly with internal teams, procurement, suppliers, and client representatives to resolve documentation queries.
- Process Improvement & Admin Support: Support documentation-linked invoicing activities and contribute to ongoing reviews and optimisations of document control workflows.
Key Requirements & Qualifications
- Experience: 3+ years of experience in document control, project administration, or quality/technical administration.
- Software Skills: Proficient across the Microsoft Office Suite (Word, Excel, Outlook, SharePoint/Teams). Experience with Electronic Document Management Systems (EDMS) or customer web portals. Familiarity with ERP systems (e.g., SAP, Oracle) or specialized document management platforms is advantageous.
- Attention to Detail: Proven track record of high accuracy and diligence when reviewing complex documentation.
- Organisation & Prioritisation: Ability to manage multiple projects, track deliverables, and adhere to strict deadlines.
- Communication: Professional written and verbal communication skills
- Work Ethic: Proactive and self-motivated with the ability to work independently while contributing effectively as a team player.
Apply now!
