Reception

We are seeking a reliable and highly organised Receptionist / Admin Support to provide front-of-house and administrative support on a part-time basis (3 days per week: Monday, Tuesday and Thursday). The successful candidate will be professional, punctual and capable of handling a varied workload in a busy office environment.

Key Responsibilities

• Act as receptionist/admin support for 3 days per week
  
  
• Answer calls promptly, professionally, and process them efficiently
  
  
• Meet and greet clients and visitors
  
  
• Manage reception area and ensure reception and meeting rooms are kept tidy at all times
  
  
• Book couriers and taxis and maintain accurate logs
  
  
• Sort, open, log, and distribute incoming post
  
  

Meeting & Office Coordination

• Book meeting rooms and organise refreshments, in-house sandwiches, and lunches
  
  
• Set up IT equipment for meetings
  
  
• Order office supplies
  
  
• Organise weekly staff lunches
  
  

Administrative Support

• Provide secretarial and administrative support to Directors and their teams
  
  
• Prepare:
  
  
• Certificates of Payment
  
  
• Client and Contractor Agreements
  
  
• Opinions on Compliance
  
  
• Other RIAI regulatory forms
  
  
• Produce, edit, and format documents
  
  
• Printing, photocopying, scanning, filing, and binding
  
  
• Arrange travel (flights, hotels, trains) and prepare itineraries
  
  
• Arrange meetings on behalf of Directors
  
  
• Prepare expense and mileage claims
  
  
• Process credit card payments
  
  

Cover & Support

• Provide cover for the Post Room and kitchen during holiday periods and staff absences
  
  
• Assist the wider Admin team as required.

Candidate Requirements

The ideal candidate will demonstrate:

• Excellent communication and organisational skills
  
  
• Strong attention to detail and ability to meet deadlines
  
  
• A flexible, proactive "can-do" attitude
  
  
• Punctuality and reliability (essential)
  
  
• A high standard of written and spoken English
  
  
• Accurate typing skills
  

• Full working knowledge of Microsoft Office (Word, Excel, PowerPoint)