An outstanding opportunity has arisen for an experienced Legal Secretary to join a prestigious, rapidly growing, full-service commercial law firm headquartered in Dublin. Known for its high-calibre work, collaborative culture, and strong commitment to professional development, this firm acts for leading companies across all industry sectors both nationally and internationally.
As part of a top-tier team, you will enjoy a supportive environment that values work-life balance, diversity, and career progression.
Key Responsibilities
In this role, you will provide comprehensive, high-level administrative support to a busy Projects and Construction team. Main duties include:
-
File & Case Management: Manage the end-to-end file lifecycle using the firm's legal case management system (importing guidelines, accessing documents, sending demand letters, and ensuring files remain updated).
-
Financial Administration: Coordinate the team's monthly client billing process, ensuring invoices are issued accurately and on time; process time records and expense reports.
-
Diary & Travel Management: Manage complex diaries and schedules to prevent conflicts; coordinate travel arrangements and prepare detailed itineraries.
-
Meeting Preparation: Prepare materials, agendas, and documentation for internal and external meetings.
-
Document Production: Ensure accuracy and speed in document production, collaborating with specialized document teams when required.
-
Stakeholder Relations: Greet and liaise professionally with clients, business visitors, and internal stakeholders to effectively meet their requirements.
-
Confidentiality: Maintain the highest level of discretion and confidentiality when handling sensitive information.
Candidate Profile
The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment.
-
Experience: 3-5+ years' experience as a Legal Secretary, ideally within a Projects and Construction or corporate/commercial environment.
-
Stakeholder Management: Proven experience managing a portfolio of senior stakeholders within the legal field.
-
Technical Skills: Proficiency in using iManage (or a similar case management system) and a legal billing platform (e.g., KeyHouse or equivalent).
-
Skills: Meticulous attention to detail, superb verbal and written communication skills, and exceptional time-management abilities to handle competing priorities.
-
Attributes: A positive, "can-do" approach to work, even when facing challenging deadlines, and the ability to work with the strictest level of confidentiality.
What's on Offer?
This firm is deeply committed to maintaining an inclusive, supportive environment where staff feel genuinely valued. Alongside a competitive salary, you will have access to an exceptional array of benefits and wellness initiatives, including:
- Salary/Benefits: Highly Competitive
-
Health & Wellness: On-site gym, subsidized fitness/yoga classes, mindfulness talks, and wellness initiatives.
-
Social & Sports Culture: Firm sports teams (soccer, tag rugby) and regular social events/team-building activities.
-
Engagement: Opportunities to join active internal committees (Social, Wellness, Green, Pride, CSR, Pro Bono, and D&I).
-
Growth: A strong organizational focus on professional development and career progression.
