Finance Administrator - Purchase Orders
About the job
TITLE OF POSITION: Finance Administrator - Purchase Orders
REPORTING TO: Senior Financial Accountant
DUTIES AND RESPONSIBILITIES:
Reporting to the Senior Financial Accountant, the Finance Administrator will be primarily responsible for the creation and maintenance of Purchase Orders (POs) on behalf of a wide variety of Finance stakeholders. The successful candidate will act as a subject matter resource on PO processing, ensuring high standards of accuracy, control, and financial integrity.
This role is a new role which has come about on the back of the Phoenix project and the implementation of our new ERP - Microsoft Business Central.
The successful candidate shall undertake tasks, including those listed below, to the highest standards:
· Create and correctly code purchase orders that include detailed information relating to the items/services, quantities, prices, terms and conditions.
· Create contract card in the ERP system
· Coordinate with the Accounts Payable (AP) Team to ensure that invoices match purchase orders and resolve any discrepancies.
· Address any issues related to purchase orders raised.
· Ensure that all purchase orders comply with internal policies and procedures.
· Act as a point of contact during internal or external audits, providing clear records and rationale for PO activity.
· Liase with fellow colleagues, keeping them informed of any relevant issues or queries.
· Support the documentation and continuous improvement of PO-related procedures, identifying opportunities for improved control or efficiency.
· Assist with other ad hoc assignments as agreed to support the general work
ESSENTIAL CRITERIA:
Each candidate must meet the following requirements at the time of the competition closing:
· Hold a minimum of a National Framework of Qualifications (NFQ) Level 4 qualification or equivalent.
· Have relevant experience working within a Finance or Business domain (preferably involving financial accounting systems).
· Competent MS Word and MS Excel skills.
· Have fundamental Management & Delivery skills (Communication, Relationship Management, Proactivity, Decision-Making).
· The ability to work on own initiative, as well as part of a team.
