Are you an organised, proactive coordinator with an eye for detail and a flair for seamless event delivery?
We are recruiting for a Study Event Coordinator to join a leading global Clinical Development Organisation. In this pivotal role, you will be the operational backbone for critical clinical trial events-ensuring live, hybrid, and virtual meetings run on time, within budget, and to the highest professional standard.
The Role
Working closely with Study Event Managers and clinical leadership, you will oversee end-to-end logistics for vital investigator meetings, congresses, and Data Monitoring Committees (DMCs). You will serve as the primary point of contact for vendor coordination, attendee engagement, and post-event compliance.
Key Responsibilities:
- End-to-End Event Logistics: Manage attendee invitations, guest lists, registration portals, and travel arrangements alongside external event vendors.
- Live & Virtual Delivery: Coordinate technical set-ups, AV requirements, agendas, recordings, and room layouts for both face-to-face and virtual/hybrid platforms.
- Stakeholder & Vendor Management: Act as the central liaison for study teams, external suppliers, and cross-functional regional stakeholders.
- Compliance & Post-Event Administration: Collate feedback metrics, reconcile training acknowledgements/attendance logs, and archive core documentation within the electronic Trial Master File (eTMF) or SharePoint.
What We Are Looking For
- Relevant Experience: Background in event coordination, corporate meeting planning, or clinical trial administration.
- Communication Skills: Clear, professional written and verbal communicator, comfortable collaborating with senior leaders and international teams.
- Organisation & Rigour: Exceptional attention to detail, strong time-management skills, and the agility to adapt to fast-paced clinical timelines.
- Discretion: Proven ability to handle confidential, sensitive clinical trial data with integrity.
- Tech Proficiency: Familiarity with virtual meeting platforms, document management tools (e.g., SharePoint, eTMF), and attendee tracking systems.
