Front of House Administrator

We are working with a busy construction firm looking for a highly capable Front of House Administrator to join their close-knit office team on an interim basis. This is a pivotal role where you will be working directly with the Managing Director to keep projects moving from tender to completion.

Location: Ballincollig

Contract duration: 5 weeks approx.

Hourly pay rate: dependent on experience

Fully onsite role, 9.30am - 4.30pm, Monday to Friday

The Role Working in a fast-paced environment, your day-to-day will involve a variety of tastks to keep the business running smoothly:

• Managing the MD's diary, arranging travel logistics, and coordinating meeting schedules.
• Handling a busy email inbox and being the professional first point of contact for telephone queries.
• Looking after construction-specific documentation, including printing, filing, and distributing site drawings and maps.
• Supporting the business by creating tender packages and submitting planning documentation for approval.
• Sourcing quotes from suppliers, ordering materials, and maintaining organized project files.
• Recording and distributing meeting minutes, typing up formal letters, and handling invoicing.
• General administrative support to ensure the office stays organized and efficient.

What You'll Need

• Solid experience in a busy administrative role, with any previous construction or site-based experience being a significant advantage.
• A high level of proficiency in Microsoft Office, particularly with strong Excel skills.
• The ability to communicate clearly and professionally with everyone from site teams to clients.
• A proactive, "can-do" approach to a variety of tasks.