Front of House Administrator - 2 Week Assignment - Shannon

About Our Client

Morgan McKinley is proud to partner with a leading global financial services organisation. Established in Ireland in 2012, our client has become a key player in the country's financial landscape, helping individuals, businesses, and investors with their financial goals. They manage a significant portfolio of over €30bn in assets and have a dedicated team of more than 600 professionals across their Shannon and Dublin offices.

As part of a larger international group with operations across the UK, Europe, and Southeast Asia, our client combines deep local knowledge with global expertise, managing over €40bn in assets worldwide.

The Opportunity

An excellent opportunity has arisen for a professional and highly organised Front of House Administrator to join our client's team on a short term assignment in their Shannon office.

Reporting to the Executive Assistant, you will be the face of the company, responsible for delivering an exceptional front-of-house experience. You will also provide vital administrative support to the Executive and Management teams, making you a central figure in the smooth operation of the office.

Key Responsibilities

• Front of House Management:
  • Act as the first point of contact, providing a warm and professional welcome to all visitors and managing the sign-in process.
  • Answer and direct all inbound calls promptly and efficiently.
  • Ensure the reception area is immaculate and professionally presented at all times.
  • Manage security access cards for employees and visitors.
• Coordination & Office Management:
  • Oversee the management of meeting room calendars, ensuring rooms are booked correctly and prepared with necessary supplies.
  • Handle all incoming and outgoing post and courier services, including sorting and distributing deliveries.
  • Proactively manage stock levels of office stationery and kitchen supplies, placing orders with suppliers as needed.
• Administrative Support:
  • Provide ad-hoc administrative support to the Executive and Management teams, including scanning, photocopying, binding, and filing.
  • Coordinate travel arrangements, including booking taxis and maintaining accurate travel logs for employees.
  • Process invoices for payment using the company's invoicing system.
  • Handle all confidential material (both written and verbal) with the utmost professionalism and discretion.
  • Assist the Office Manager with various projects and report/resolve minor facilities issues.

Skills & Experience

• Proven experience in a busy receptionist or front-of-house role is essential.
• Demonstrable experience in an office administration capacity.
• A background in Financial Services is highly desirable but not essential.

The Ideal Candidate

• You possess exceptional communication and interpersonal skills with a clear focus on delivering outstanding customer service.
• You are highly organised, with a keen eye for detail and a commitment to quality and accuracy.
• You have a positive, 'can-do' attitude and are resourceful, flexible, and able to think on your feet.
• You are a collaborative team player who can also work independently.
• You are proficient in general IT systems, including the Microsoft Office suite.