Team Administrator

Job Description

If you are an experienced administrator, looking to work for an established property group in a fast paced environment, please check out the job spec

Currently recruiting for a Team Administrator within a successful and very busy real estate department, supporting a team of 11 people, located in Dublin City Centre. It is required to undertake and excel a wide range of secretarial and administrative duties.

Key Responsibilities

• Managing sales systems including monitoring of sales, enquiries and calendars
• Uploading enquiries and sales and generating reports
• Maintaining and uploading all online listings
• Liaising with Marketing Department regards copy and collateral for marketing across both press and digital channels
• Liaising with Marketing Department re advert design, layout and presentation
• Invoicing / Accounts administration
• Creating PowerPoint presentations
• Attending weekly departmental meetings
• Typing of letters, reports, pitches - dictation, ensuring correspondences are properly formatted using correct branding etc.
• Organising travel arrangements
• Assisting in PSA renewals and updating PSRA forms
• Liaising with various departments HR/Marketing and Compliance
• Booking meeting rooms, preparing for meetings
• General duties and other ad hoc duties as required
• Attending on site launches where required to support sales teams with administrative duties.

Person Specification

• The successful candidate will be goal orientated, flexible, extremely well organised and enjoy working within a challenging and busy work environment.
• Be personable and outgoing.
• Present well in a corporate environment and have proven customer/client relationship skills.
• Have excellent communication and interpersonal skills with the capability of building good relations within other offices
• Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial.

Skills & Experience

• Excellent communication skills liaising with customers in person and on the phone.
• Strong administration background of 2+ years experience
• Proficient IT skills in Microsoft Office, Excel and PowerPoint
• Ability to multitask and excellent attention to detail
• Solid database experience
• Excellent organisational skills and ability to prioritise are essential
• Be fluent in verbal and written English.

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.