Purchasing Assistant

Job Description

A Global Pharmaceutical Company seeks a Purchasing Assistant to join their team on a four month contract to support all areas of QC Purchasing

Job Objectives

• To take responsibility for Purchasing Area of QC efficiently and accurately
• Manage and maintain the compliance of QC/MS&T/AS&T documentation control as per the Company's Quality System and cGMP Guidelines

• In charge of documentation control within the QC lab
• To assist QC in the implementation of cGMP and quality documentation systems
• To adhere to any agreed internal laboratory rota tasks
• Liaising with other departments in relation to QC dispatch of samples
• To liaise with external suppliers/vendors in relation to QC consumables
• Ensure safe practices are adhered to at all times in the laboratory
• Provide support to QC laboratory colleagues
• Supporting an environment of continuous improvement by identifying and implementing practices to deliver efficiency, cost reduction, quality and service level improvements
• To ensure that all company procedures and policies are adhered to

Main Activities

• Obtaining quotations from vendors for QC and creating PR's
• Sending PR's for approval and sharing with vendors
• Receiving materials and storing appropriately
• Goods receipting (GR's) on SAP and matching invoice queries
• Following up on queries with vendors
• Weekly stock check of QC laboratory materials
• Responsible for the administration of QC documentation systems, maintaining the compliance of documentation control
• Carries out responsibilities in accordance with Hovione policies and procedures, and as per cGMP Guidelines and other regulatory standards, triggering actions if necessary
• Ensures accuracy, completeness, and conformity of the QC document system
• Processes, issues and tracks QC logbooks and analyst notebooks
• Key user of electronic document and training management system and provides training and support to QC users
• Serves as administrator for Trainstream (setting up new employees, pushing e-learnings, updating training plans on the system)
• Performs duties in a timely manner and complies with all Company policies and procedures including safety rules and regulations
• Gives administration support to the QC areas
• Any other tasks which may reasonably be required in accordance with the business needs and keeping with the nature of the role

Requirements

• Organized
• Result driven, team player, able to deal with multiple tasks and conflicting priorities
• Accuracy & Efficiency
• Good time management skills
• Good communication skills
• Computer skills for the applications required in the area (SAP; Microsoft Word, Excel, Powerpoint)
• Proven ability to work on own initiative
• Availability & flexibility
• Creativity

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

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