Morgan McKinley is partnering with a client to hire a proactive and detail-oriented Team Administrator to provide comprehensive administrative support within a professional services environment. This role is ideal for someone who thrives in a fast-paced setting, enjoys variety, and takes pride in delivering high-quality support while building strong working relationships across teams.
Key Responsibilities:
- Arrange travel and accommodation using approved systems and tools
- Support client-facing activities including maintaining client databases and assisting with CVs, credentials and RFP materials
- Assist with matter management tasks including time entry, disbursements and billing
- Liaise with IT, facilities and internal teams to ensure the office is safe, functional and well maintained
- Provide ad hoc administrative support to management as required
- Support Legal Secretaries across the region, including overflow work and leave coverage
- Support the Front of House/Facilities team, including reception coverage
- Assist with office and client events, which may occasionally require work outside standard business hours
- Prepare and manage documents including large files, bibles and bundles (hard copy and electronic), ensuring accurate pagination and indexing
- Assist with document production tasks, including document comparison
- Prepare and submit expense claims, following up on receipts and approvals
- Maintain filing systems and records management, including archiving and retrieval of files
- Assist with opening new matters/files, including conflict checks and AML procedures
- Manage diaries, coordinate meetings, arrange room bookings, catering and technical requirements
- Efficiently manage and relay messages, ensuring timely communication and handover during absences
Key Requirements:
- At least 6 months' administrative experience in a fast-paced environment (professional services experience desirable)
- Proficient in Microsoft Office, particularly Outlook, Teams and Word, with the ability to learn new systems quickly
- Strong organisational and time-management skills with the ability to manage changing priorities
- Excellent communication and interpersonal skills with a professional and positive approach
- Calm under pressure with a high level of discretion and confidentiality
- Proactive mindset with a commitment to quality, continuous improvement and teamwork
- Behaviours aligned with values of being approachable, bold and connected
How to Apply?
If you are interested in this role and would like to discuss the opportunity further, please click apply now or email Victoria Feehan at for more information.
Only shortlisted candidates will be contacted. If you do not receive a response within 14 days, please consider your application unsuccessful.
Morgan McKinley
EA License No: 11C5502
Victoria Feehan
Registration ID: R1982454
