If you would be keen, please send your CV across to email@example.com for a confidential discussion or apply in the link below.
Our client, a reputable Global Bank is looking to hire for a Secretary for a 6 months contract role, subject to further extension.
Co-ordinates calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
Owns the setup of meetings across multiple time zones, booking rooms & audio / video facilities, organizing passes and coordinating catering so that events run without disruption.
Prepares materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail
Establishes trust to be able to handle extensive telephone and email correspondence on the senior manager's behalf.
Facilitates the senior managements travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses.
Preparing and submitting expense claims promptly and accurately; Process corporate card and cash expenses for reimbursement.
Co-ordinates office supplies, seating plans and office moves to ensure efficient use of office resources, handling purchase orders and expense/ invoice processing in a timely manner.
Co-ordinates on-boarding of new employees and contractors to minimize set-up time.
Coordinate and manage departmental documents, team leave schedule, and various system access.
Manage travel and business needs for other team in Singapore
Proven administrative experience in a similar role, assisting senior management.
Excellent oral and written communication skills, demonstrating a passion for quality and attention to detail.
Good organizational skills and the ability to prioritize work flow, demonstrating flexibility when handling multiple tasks.
Ability to meet with clients and communicate with them with confidence.
Proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience.
Excellent computer skills, email application and basic experience of working with databases.
Ability to work well in virtual teams in matrix organizations.
Due to the nature of the role, only Singaporeans will be considered.