Are you an experienced HR operations professional looking to strengthen your expertise in payroll, HR administration, and compliance within a stable corporate environment? This (Haken) HR & Payroll Operations Specialist role offers the opportunity to manage end-to-end monthly payroll and core HR processes while supporting employees in a structured, people-focused organisation. You will work closely with internal stakeholders and external vendors, gaining broad exposure across HR operations, onboarding, reporting, and office administration.
Key Responsibilities
- Manage monthly payroll operations including payslips, commuting allowances, pension data, and special payments
- Oversee attendance management, leave tracking, timesheets, 36 agreements, and related compliance reporting
- Support new hire orientation, onboarding processes, and coordination with external HR/payroll vendors
- Prepare monthly HR reporting including master data updates, overtime tracking, annual leave administration, and resignation processing
- Handle office administration, vendor coordination, and employee engagement activities to support a positive workplace experience
Required Skills and Qualifications
Experience:
- Hands-on experience managing payroll and HR operations in Japan
- Strong knowledge of attendance, leave management, and labour-related processes
- High attention to detail with the ability to manage monthly operational cycles independently
Soft Skills:
- Able to catch up quickly and adapt in a fast-paced environment
- Strong organisational skills and reliability in handling confidential employee information
- Proactive communication style with a service-oriented mindset
Language Requirements:
- Japanese: Fluent
- English: Conversational
Preferred Skills & Qualifications
- Experience working with external payroll or HR vendors
- Basic accounting knowledge or invoice processing experience
- Comfortable communicating in English within a business environment
About the Company
Our client is a large, well-established Japanese technology and services group with a diverse workforce and structured internal processes. Operating at scale, the organisation requires precise HR execution, strong collaboration across teams, and consistent compliance management. This is a stable environment with clear procedures and long-term operational focus.
Why You'll Love Working Here
- Broad exposure to core HR operations including payroll, onboarding, reporting, and employee engagement
- Stable and structured corporate environment with clear operational processes
- Opportunity to strengthen HR operations expertise through hands-on ownership of monthly cycles
- Collaboration with both internal stakeholders and external vendors, expanding operational experience
- Strong foundation for long-term career development in HR and payroll operations
Don't Miss Out - Apply Now!
