Join a global IT and e-commerce leader as an Executive Assistant, providing high-level strategic support to senior leaders across global HR. In this role, you will manage complex schedules, international travel, cross-regional initiatives, and executive priorities in a fast-paced, multinational environment. This position requires strong judgment, exceptional coordination skills, and the ability to act as a trusted partner to directors and global stakeholders.
Key Responsibilities
-
Manage complex, multi-time-zone calendars and schedules for senior leaders, ensuring seamless prioritization and coordination.
-
Plan and execute domestic and international travel arrangements, including multi-day itineraries, meetings, and expense management.
-
Coordinate department-wide meetings, strategic planning sessions, and leadership reviews, managing logistics, materials, and follow-up actions.
-
Maintain confidential documents, internal resources, and team materials with accuracy and discretion.
-
Capture meeting outcomes, track action items, and ensure timely follow-through on decisions.
-
Facilitate communication between leaders and regional teams, independently resolving queries when appropriate.
-
Translate and manage bilingual communications as needed, ensuring accuracy and cultural understanding.
Required Skills and Qualifications
Experience:
-
Minimum 5 years of Executive Assistant or senior administrative experience.
-
Proven ability to manage complex schedules and international travel.
-
Strong skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint).
-
Experience organizing and documenting meetings and managing confidential information.
-
Ability to manage multiple projects simultaneously and work independently.
Soft Skills:
-
Highly organized, proactive, and detail-oriented.
-
Strong interpersonal and communication skills to liaise across teams and regions.
-
Professional discretion when handling confidential information.
-
Adaptable and effective in a fast-paced, dynamic environment.
-
Strong cultural awareness when working with global teams.
Language Requirements:
-
Japanese: Native level.
-
English: Fluent level.
Preferred Skills & Qualifications
-
Experience supporting senior leaders in global or multicultural environments.
-
Familiarity with HR operations, workflow optimization, or process improvements.
-
Strong problem-solving skills and ability to work in ambiguous situations.
About the Company
Our client is a global leader in e-commerce and cloud services, delivering innovative solutions to customers across Japan and worldwide. With a strong commitment to customer satisfaction, operational excellence, and innovation, the company empowers employees to take ownership, collaborate across regions, and drive impactful initiatives in a high-performing, diverse environment.
Why You'll Love Working Here
-
Opportunity to contribute to high-impact projects across global HR and business teams.
-
Strong focus on professional growth, skill development, and expanded responsibilities.
-
Work closely with diverse, cross-functional teams in a dynamic, fast-paced environment.
-
Contribute to a culture centered on innovation, ownership, and continuous improvement.
Don't Miss Out - Apply Now!
