Investment Coordination & Operations Specialist

12 month contract | Hybrid, 2 days onsite in South Dublin

Overview:

Join our client, a global biopharmaceutical company, during an exciting period of investment and innovation, supporting capital projects, R&D initiatives, and transformation programs. You will play a key role in ensuring investment activities are well organised, transparent, and compliant with internal processes and external funding requirements.

Key Responsibilities:

• Coordinate and track site investment activities, including capital, R&D, and innovation projects.
  
  
• Maintain organised records of spend, invoices, purchase orders, and supporting documentation.
  
  
• Support IDA grant drawdowns and R&D tax credit submissions by gathering, validating, and organising required information.
  
  
• Track resource allocation and maintain accurate project activity logs.
  
  
• Prepare reports, presentations, and executive updates for leadership.
  
  
• Maintain and improve templates, trackers, and processes to ensure efficient and audit-ready documentation.
  
  
• Facilitate communication between internal teams and external partners to support project and investment workflows.
  
  

Qualifications & Experience:
Essential:

• 3+ years' experience in coordination, operations, or process support.
  
  
• Strong organisational skills and high attention to detail.
  
  
• Comfortable working with invoices, POs, spend tracking, and enterprise systems (SAP, Oracle, etc.).
  
  
• Excellent communication and stakeholder collaboration skills.
  
  

Desirable:

• Experience in biopharmaceutical or regulated manufacturing environments.
  
  
• Exposure to government funding, grants administration, R&D activities, or tax credit submissions.
  
  
• Familiarity with reporting tools (Power BI, Smartsheet, etc.).
  
  

Competencies:

• Proactive, methodical, and analytical approach to work.
  
  
• Strong documentation discipline and compliance focus.
  
  
• Ability to handle multiple streams of information and coordinate across teams.
  
  

What You'll Enable:

• Smooth, compliant administration of investment activities, grants, and tax credit submissions.
  
  
• Clear visibility of projects and spend across the site.
  
  
• Operational support for transformation, innovation, and growth initiatives.