Office Administrator - 11 month contract
Location: Cork City
Contract: 11-Month
Hours: 9:00am - 5:30pm (1-hour lunch break)
Salary: €35,000 - €37,500 pro rata (based on a 5-day week equivalent)
Our client, a professional property services company based in Cork with a diverse portfolio, is seeking an organised and proactive Office Administrator to join their team on a maternity leave cover contract.
This role offers flexibility with either a 3-day or 4-day working week and provides an excellent opportunity to join a busy and professional office environment.
Key Responsibilities
- Managing and maintaining property files, project records and documentation through Salesforce
- Ensuring files and records are accurate, complete, up to date and appropriately maintained
- Adding and updating jobs, project information and documentation within the company database
- Maintaining strong document control and filing processes, ensuring information is easily accessible and correctly recorded
- Preparing, processing and maintaining property-related documentation
- Managing documents through DocuSign, including issuing documents for signature, monitoring completion and ensuring fully executed documents are appropriately filed
- Ensuring documentation is completed in line with company procedures and compliance requirements
- Identifying and following up on missing, incomplete or outstanding documentation
- Processing incoming and outgoing invoices and ensuring supporting documentation is correctly maintained
- Processing expense claims and maintaining accurate financial records
- Maintaining confidential and sensitive information in accordance with company procedures
- General administrative support across the wider team
- Assisting with occasional travel arrangements
- Handling a limited number of incoming phone calls
About You
We are looking for a highly organised and detail-oriented administrator who takes pride in maintaining accurate records and enjoys working in a structured, document-heavy environment.
The ideal candidate will have:
- Previous experience in an administrative, office support or document management role
- Strong experience managing files, records and documentation - essential
- Previous experience using Salesforce or a similar CRM/document management system - essential
- Excellent attention to detail and a strong focus on accuracy, document compliance and process adherence
- Experience with DocuSign or similar electronic document/signature platforms would be advantageous
- Strong organisational and time management skills, with the ability to manage multiple files and deadlines
- Good IT skills, including Microsoft Office
- Experience processing invoices, expenses and associated supporting documentation
- Strong communication skills and a professional manner
- The ability to work independently and follow established processes and procedures
- A methodical and structured approach to administration
The Opportunity
This is an excellent opportunity for an experienced administrator who enjoys systems, document management and process-driven work and is looking for a flexible maternity leave contract within a professional property services environment.
