We are seeking an organised, proactive and detail-oriented Legal Secretary to join our clients team in Tralee. This is a permanent position. The successful candidate will provide comprehensive secretarial and administrative support to solicitors, helping to ensure the efficient management of client files, legal documentation and day-to-day office operations.
Key Responsibilities
- Draft, format, proofread and finalise legal correspondence, contracts, pleadings, affidavits, court documents and other legal materials using digital dictation, written notes or templates.
- Open, maintain, organise and close client files, ensuring all physical and electronic records are accurate, up to date and maintained in accordance with firm procedures and data protection requirements.
- Manage solicitors' diaries, schedule client appointments, meetings and court appearances, and monitor important deadlines to support the timely progression of legal matters.
- Assist with the preparation, filing and service of court documents, legal proceedings, discovery documentation, books of pleadings and hearing bundles, as required.
- Act as a point of contact for clients, counsel, court offices, other solicitors and external stakeholders, handling telephone calls, emails and enquiries professionally and efficiently.
- Assist with time recording, billing, invoice preparation and other administrative financial tasks as required.
- Maintain accurate records, update case management systems and ensure legal documentation is stored securely and handled with appropriate confidentiality.
- Work closely with solicitors, legal executives, legal assistants and other administrative staff to coordinate workloads, meet deadlines and support the efficient management of client matters.
- Assist with additional administrative duties and provide support across legal teams where required.
Job Requirements
- Previous experience as a Legal Secretary, Legal Administrator, Legal Assistant or in a similar administrative role within a law firm or legal environment.
- Strong proficiency in Microsoft Office applications, particularly Word, Outlook and Excel.
- Experience using legal case management systems and digital dictation software, or the ability to learn new systems quickly.
- Excellent typing, proofreading and document preparation skills, with a high level of accuracy and attention to detail.
- Strong written and verbal communication skills, together with a professional and courteous telephone manner.
- Excellent organisational and time-management skills, with the ability to prioritise competing tasks and work effectively under pressure.
- A proactive, flexible and team-oriented approach, with the ability to work independently when required.
- A high level of discretion and professionalism when handling confidential and sensitive information.
- The ability to manage deadlines effectively and maintain accurate records in a busy professional environment.
