Billing Specialist

We are seeking a detail-oriented and proactive Billing Specialist to join a dynamic finance team. In this role, you will be responsible for the end-to-end preparation, verification, and submission of client invoices. The ideal candidate ensures all billing aligns strictly with contract terms, meets tight corporate deadlines, and maintains a high level of data accuracy within our financial systems.

Key Responsibilities

• Invoice Generation & Delivery: Partner with project teams to compile, format, and distribute accurate client invoices via mail, email, and specialized client portals according to contract specifications.

• Contract & Data Compliance: Review incoming contract documentation within the ERP system to verify that financial data matches established billing terms.

• Audit Trail Management: Gather and organize necessary backup documentation, including timecards, subcontractor invoices, expense reports, and AP costs.

• Account Maintenance: Monitor workload status reports, log contract milestones, and attach final billing packages to the internal accounts receivable ledger.

• Lead Billing Duties: Take ownership of complex accounts by managing client rate tables, participating in team alignment calls, and acting as the primary billing point of contact.

• Cross-Functional Collaboration: Interface regularly with Accounts Payable and Cash Receipts to resolve project setup issues, adjust weekly validation reports, and escalate complex accounting issues to management when necessary.

• Audit Support: Maintain a monthly task checklist and assist with internal compliance and client audit requests as required.

Required Qualifications & Skills

• Education/Experience: Bachelor's degree OR equivalent professional experience in a corporate setting.

• Technical Skills: Proficiency with Microsoft Office (specifically Excel and Word) and familiarity with enterprise accounting/ERP software.

• Communication: Strong written and verbal communication skills; ability to deliver exceptional service to both internal stakeholders and external clients.

• Work Style: Proven ability to work independently and collaboratively within a team. High energy, self-motivated, and a proactive "can-do" approach to problem-solving.

• Time Management: Excellent organizational skills with the ability to prioritize tasks, multi-task, and thrive under pressure to meet strict financial deadlines.

Preferred Qualifications

• Minimum of 5 years of business experience in Finance with a specific focus on billing and invoicing.