Junior Accounts Administrator
The Junior Accounts Administrator will provide vital day-to-day transactional, administrative, and purchasing support to a close-knit finance team. In this permanent, fully on-site role, you will take ownership of routine financial administration, high-volume data entry, invoice matching, and initial credit control activities. This is an ideal entry-level or early-career role for a motivated individual with strong attention to detail who is looking to build a solid foundation in project-based accounting within a dynamic industry.
Key Details
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Salary: €30,000 - €35,000 per annum
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Employment Type: Permanent
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Location: Near Bandon, Co. Cork (100% on-site, 5 days a week)
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Working Hours: Monday to Thursday (8:00 AM - 5:00 PM) | Friday (8:00 AM - 2:00 PM)
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Reporting To: Finance Manager
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Team Structure: Working alongside an established Accounts Administrator within a supportive team environment.
Key Responsibilities
Accounts Receivable & Daily Admin Support
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Accurately log, scan, and file supplier invoices, receipts, and delivery dockets.
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Thoroughly check and match invoices against purchase records to ensure absolute precision.
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Assist in preparing and issuing client invoices aligned with specific project stages.
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Monitor the debtor ledger and conduct initial, polite follow-ups (emails and calls) for outstanding balances.
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Act as the first point of contact for basic client and supplier billing queries, escalating complex issues where necessary.
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Provide flexible, ad-hoc support for general office administration and purchasing tasks.
Transactional Tracking & Cost Matching
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Gather, organise, and match company credit card receipts and staff expenses to monthly statements.
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Organise and maintain financial documentation required for strict compliance, including records for grant-funded projects.
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Keep the internal accounting platform (SAGE) updated daily with accurate payment and expenditure allocations.
Month-End Assistance
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Assist with basic daily and monthly bank reconciliations.
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Compile and format initial Excel spreadsheets (e.g., pulling raw cost data) to help prepare monthly management reports and KPIs.
Experience & Qualifications
- Experience: 1+ years of experience in an office administration, data entry, or basic bookkeeping role (or a strong internship portfolio). Experience in construction, trades, or engineering is a plus but not required.
- Systems: Prior exposure to accounting software-specifically SAGE-is highly advantageous.
- Technical Skills: Solid foundational knowledge of Excel paired with excellent attention to detail.
- Education: Progression toward or completion of an Accounting Technician qualification (e.g., ATI/IATI) or a certificate/diploma in Business/Finance is highly desirable.
- Communication: A friendly, professional phone manner and strong email etiquette.
- Attitude: A proactive attitude with a genuine desire to learn the ins and outs of project costing and corporate finance.
