Part Time Team Assistant

As a part time team assistant, you will support design leadership and operations by providing comprehensive administrative, financial and project coordination across the team.

Key Responsibilities:

• Executive & Team Support:

  • Assist the UKI Design Lead and wider team with day-to-day operations.

  • Organize travel, onboarding, meetings, events, and general office logistics.

  • Maintain communication with CBRE Design Collective globally.

• Marketing & Promotion:

  • Raise internal and external profile through social media, awards, events and marketing collateral.

  • Support team participation in industry events and community engagement.

• Business Development:

  • Monitor opportunities (e.g., e-tenders), manage a pitch library, and support proposal creation.

  • Coordinate cross-departmental inputs and submission processes.

• Project & Financial Coordination:

  • Support live projects with scheduling, document preparation, and client meetings.

  • Manage SharePoint, prepare contracts, and assist with resource planning.

  • Oversee interim finance tasks including billing, POs, and vendor setup.

• Process & Culture Development:

  • Champion best practices, support adoption of new tools (e.g., SharePoint, AI), and foster a collaborative and learning-focused team environment.

Skills & Qualifications:

• Bachelor's degree in a relevant field.

• Experience supporting creative or design-focused teams.

• Strong organisational, communication, and problem-solving skills.

• Proficiency in Microsoft Office, InDesign, Salesforce; familiarity with design and architectural industry practices.

• Knowledge of real estate is a plus.