Description of the Role
Reporting to the Finance Manager - Systems and Projects, the individual will be responsible for
finance administration and act as the key point of contact for the business. The role is
responsible for the day-to-day updating of the finance system and managing the mailbox. The
individual is required to respond to system queries in a timely manner. They will proactively
contribute to the maintenance of a positive and open working environment. The individual will
require very strong organisational and time management skills. They will ensure that
interactions with all stakeholders are carried out in a courteous, patient and professional
manner. There is an additional requirement for this role with regard to data cleansing and
testing during the implementation of the new Finance system. This requires all data sets to be
checked for accuracy and completeness. During the cutover period to which the organisation
transitions to the new finance system additional testing will be carried out as part of this role.
Finance Administration
o Contribute to a strong compliance culture by ensuring internal controls are
maintained
o Stakeholder support, efficient and effective query resolution
o Manage the system mailbox effectively
o The individual will manage the day-to-day updates to the finance system including ensuring day to day issues are managed and controlled:
Department and Cost centres set up/amendment and relations.
Projects, subprojects and subaccounts set up/amendment and relations.
Supplier set up/amendment and relations.
Customer set up/amendment and relations.
Requisitions/PO amendments.
Contract set up
Substitutes.
PO workflow management.
o Review and update system based reports as required.
o Review data quality and alignment with other relevant systems including HR and procurement
o Support the update of KPI dashboards on a monthly basis
o Identify Areas of Improvement where necessary
o Design and monitor system testing as required
o Ensure high-quality and up-to-date procedure documents are maintained for areas
of responsibility
o Document and map system processes and controls
o Support Data cleaning
o Support testing during the transition to the new finance system
Other ad-hoc duties as agreed.
Role Requirements & Key Competencies
Experience working with finance systems and modules including Agresso or similar;
Strong controls and risk experience with experience in audit would be beneficial
Excellent interpersonal and communication skills;
Strong attention to detail
Strong organisational and administrative skills;
Capacity to proactively and constructively contribute to team tasks;
Strong MS Office and MS Excel skills; and
A 'can-do' approach with the ability to organise and prioritise workloads to meet deadlines.
