Executive Assistant

Role: Executive Assistant (Contract Position, Hybrid - Dublin)

We are seeking an experienced Executive Assistant to support multiple Data Center leaders on a contract basis in a hybrid role based in Dublin. This individual will be a highly organised and resourceful professional, comfortable operating in a fast-paced environment with complex scheduling, travel coordination, and executive support responsibilities.

RESPONSIBILITIES

• Coordinate internal and external meetings for up to three leaders
• Manage complex and high-volume executive calendars
• Facilitate site meetings, including agenda preparation, action tracking, and note taking
• Support the planning and execution of senior leadership site visits
• Prepare expense reports and purchase requisitions
• Coordinate domestic and international travel arrangements
• Organise offsites, space planning, and all-hands meetings
• Plan and execute team engagement and culture-building events
• Build strong cross-functional relationships across teams
• Act as a culture ambassador for the local Data Center organisation
• Participate in the global administrative community
• Provide general administrative support as required

MINIMUM QUALIFICATIONS

• 3+ years of experience supporting 1 or more executives in an administrative or EA capacity
• 3+ years of experience coordinating complex executive travel
• 3+ years of experience managing executive calendars and expense reporting
• Strong experience balancing competing priorities in a fast-paced environment
• Proficiency in Microsoft Office and Google Workspace

PREFERRED QUALIFICATIONS

• Bachelor's degree (BA/BS) preferred
• Experience in event planning and coordination
• Strong collaboration skills with other Executive Assistants and cross-functional stakeholders
• High level of discretion and ability to handle confidential information
• Proven ability to prioritise multiple assignments in a dynamic environment
• Ability to adapt quickly to changing priorities