Our client a fast-growing Professional Services Orgnazation in Ireland supports a diverse portfolio of clients, ranging from dynamic, entrepreneurial businesses to large multinational organizations. If you are looking for an environment where you can truly own your future, build a diverse career, and make a tangible impact, this is the place for you.
About the Role
We are seeking a proactive, self-motivated Executive Assistant & Office Coordinator to join our Core Functions team. Operating in a fast-paced, exciting professional services environment, this role offers immense opportunity for professional growth and development.
Reporting directly to the Core Functions Director, you will provide high-level administrative and executive support to our Managing Partner and wider leadership team. Additionally, you will play a key role in cross-functional projects spanning HR, Marketing, Finance, and Operations.
Key Responsibilities
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Executive Support: Provide comprehensive administrative and executive assistance to the senior leadership team.
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Travel Management: Oversee and coordinate all corporate travel arrangements for the firm.
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Project Delivery: Assist with the organization and execution of various strategic initiatives, including client networking events, internal staff initiatives, and commercial projects.
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Cross-Functional Team Collaboration: Work closely with the wider Core Functions network to provide administrative backup to Finance, HR, and Operations as required.
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Office Coordination: Support daily office administration and front-of-house/reception duties to ensure the seamless, premium operation of our Dublin office.
About the Ideal Candidate
To thrive in this role, you should bring a blend of strong organizational skills, discretion, and a collaborative mindset.
Required Experience & Skills:
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3 to 5 years of experience in a similar Executive Assistant, Personal Assistant, or Office Coordinator role.
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Professional services industry experience is essential (e.g., accounting, legal, banking, or corporate consulting).
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Exceptional interpersonal skills with a proven ability to collaborate effectively with stakeholders at all leadership levels.
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Strong project management capabilities, with the agility to manage multiple competing priorities simultaneously.
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Flawless communication skills (both verbal and written) paired with sharp attention to detail.
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Tech proficiency: High competence in MS Office (Excel, PowerPoint); experience with data visualization tools is considered a strong asset.
What We Offer: A collaborative, innovative team culture where your contributions are valued, alongside the flexibility of a part-time schedule/Hybrid working that has the genuine potential to scale alongside business growth.
