A leading energy provider is now looking to hire a Company Secretary on a 12 month fixed term maternity cover contract which can be based in Dublin or Cork working on a hybrid home/office basis of 3 days remote/2 days in the office per week. Reporting to the Company Secretary, the main purpose of the Secretariat Analyst in this leading energy organisation is to ensure corporate policy documents are reviewed regularly and comply with governance and legislative requirements.
Duties and Responsibilities:
- Coordinate the annual review of the Code of Business Conduct, followed by the process to ensure completion of returns by board members, directors of subsidiary companies, senior management, and employees. Maintain confidential registers of returns.
- Ensure the regular review of corporate policy documents to comply with governance requirements. Arrange and prepare Board and management approval of corporate policies as appropriate. Follow up on queries related to corporate policies, maintain and update the policy log, and circulate policy updates to the executive team.
- Update Ethics in Public Office return forms annually and issue annual declarations to board members, directors of subsidiary companies, and relevant management for completion. Maintain a confidential register of returns.
- Arrange updates to corporate governance sections of the website as required.
- Maintain company secretarial obligations for The Company's subsidiary companies, including scheduling and preparing for directors' meetings (agenda, papers, minutes, matters arising, etc.) and AGMs, filing annual returns, and updating statutory registers.
- Liaise with Committee Members and internal stakeholders to schedule Committee meetings. Work with the Company Secretary on finalizing agendas and papers. Prepare draft minutes and follow up on matters arising.
- Engagement with Government Departments - manage the collation of responses related to parliamentary questions, ministerial representations, information requests from Government officials, etc.
- Work with the Company Secretary to develop and implement necessary processes and procedures to ensure compliance with best practice corporate governance requirements.
- Review contracts for execution at the corporate level to ensure they are in line with the approval or delegation of authority from the Board or approval at management level.
- Work with the Company Secretary on the Lobbying Act 2015, organizing regular Compliance Officer meetings, reviewing proposed Lobbying returns for the given period, and organising the final approved list of returns for submission to the Standards in Public Office (SIPO).
Knowledge, Skills, and Experience:
- A third-level degree in Business or a related area is desirable.
- Proven ability to create and develop good working relationships to facilitate the accomplishment of work goals, coupled with the ability to gain commitment from others.
- Experience in identifying improvement opportunities, generating ideas, and implementing solutions.
- Excellent analytical and numerical skills, with the ability to identify and analyse problems and potential improvements and propose and implement solutions.
- Proactively identifying new areas of learning and using newly gained knowledge and skills on the job.
- Ability to set high standards of performance and deliver desired results.
- Strong interpersonal skills with the ability to communicate effectively at all levels within the organisation.
- Ability to work on own initiative but also as part of a team.
