Legal Secretary - Corporate

A leading tier-one commercial law firm with a global footprint across Europe and North America is seeking an experienced, proactive Corporate Legal Secretary to join its dynamic Dublin team. This is a high-impact position supporting partners and fee earners within a fast-paced Corporate practice, delivering seamless operational, administrative, and document management support.

Key Responsibilities

• Senior Stakeholder Support: Provide end-to-end executive and administrative support to the Corporate team, including diary management, meeting coordination, and conflict resolution.

• File & Lifecycle Management: Oversee the full lifecycle of legal files using enterprise legal case management systems, including file opening, document importing, guideline management, and record maintenance.

• Document Production: Prepare, format, and review complex corporate legal documentation with meticulous accuracy and fast turnaround, coordinating with specialized production teams as required.

• Financial Administration: Coordinate the monthly client billing process, ensuring accurate invoice issuance, WIP management, fee earner time entry, and expense report processing.

• Stakeholder & Client Relations: Serve as a key point of contact for internal and external stakeholders, handling client communications, greeting visitors, and maintaining strict confidentiality at all times.

• Travel & Operations: Manage complex domestic and international travel arrangements, detailed itineraries, and routine operational workflows for the department.

Candidate Profile

• Experience: 3-5+ years' experience as a Legal Secretary, ideally within a corporate practice group in a commercial law firm.

• Systems Proficiency: Hands-on experience with Legal Case/Document Management Systems (e.g., iManage) and legal accounting/billing platforms (e.g., KeyHouse, Aderant, or Elite).

• Communication Skills: Exceptional written and verbal communication skills with the ability to build rapport with key stakeholders and high-profile corporate clients.

• Operational Excellence: Superior organizational and time-management skills, capable of prioritizing competing deadlines in a high-volume environment.

• Attributes: High level of discretion, strong attention to detail, and a collaborative, positive "can-do" mindset.

What's on Offer?

• Competitive Salary & Hybrid working arrangement

• Culture & Inclusion: Join a firm recognized for its collaborative, supportive environment and strong focus on career development and progression.

• Wellness & Facilities: Access to an on-site gym, subsidized fitness and yoga classes, and regular mindfulness and wellbeing sessions.

• Social & Community: Active sports teams (soccer, tag rugby), regular social events, and opportunities to join internal committees (Green, Pride, Wellness, CSR, Pro Bono, and D&I).

Interested in applying? Apply directly or send a message to learn more about this exciting opportunity in Dublin!