Our client, a global leader in their industry is urgently seeking a dedicated and experienced Global Accounts Payable Specialist for a 12-month temporary contract based in their Cork office. This role is crucial in ensuring the smooth operation of their payments process and offers a fantastic chance to act as a Subject Matter Expert (SME) within a dynamic team.
Key Responsibilities
Purchase-to-Pay (P2P) SME: You will serve as the SME for the P2P cycle related to payments, ensuring compliance and efficiency. This includes:
- Overseeing the creation and ongoing management of vendor accounts.
- Creating and maintaining Purchase Orders.
- Monitoring the trial budget against created POs to guarantee the appropriate allocation of the trial budget across sites based on patient enrolment figures.
- Promptly addressing and resolving issues arising from rejected invoices.
- Proactively contacting vendors regarding invoices that have not been received.
- Demonstrating a thorough understanding of, and strictly adhering to, all procurement, legal, and financial requirements and procedures.
- Identifying, communicating, and resolving any issues that may arise.
- Taking the lead on operational metrics, which involves in-depth analysis and reporting from various Enterprise Resource Planning (ERP) systems.
- Maintaining an effective operational relationship through close liaison with third-party partners.
- Providing essential business support to the associate team on the administration and startup phases of clinical trials.
- Anticipating and monitoring dynamically changing priorities, adjusting workload accordingly.
- Offering constructive feedback and shared learning for ongoing process enhancement.
- Playing an active role in the business planning and budgeting process for the team, including the completion of analysis and meeting all budget reporting requirements.
- Ensuring that the team is fully aware of and complies with the internal documentation (GS Docs) process.
- Assisting the teams by reviewing and ensuring that Standard Operating Procedures (SOPs), Job Aids, Flowcharts, and Reference Documents are current and published live on the internal documentation system (GS Docs).
- Acting as the SOX & Operational Controls Lead for the Finance & Business Support Teams, ensuring regulatory adherence.
Requirements
- 2-3 years of proven experience in a P2P or Global Accounts Payable (GA) function.
- Relevant Associate's Degree or demonstrably equivalent work experience.
- Fluency in English is required.
- System Knowledge of SAP, Microsoft Excel essential
- Prior experience within, a compliance-driven environment.
- Ability to comply with internal policies and external regulatory requirements.
- The ability to manage complexity and utilise strong analytical skills with meticulous attention to detail.
- An aptitude for effectively prioritising and successfully completing key tasks and deliverables.
- A strong capacity for both active listening and effective, clear communication.
- Experience working successfully in a global team environment and communicating effectively with internal business partners across all levels and disciplines, as well as external partners and vendors.
