Executive Assistant - Office Manager

Now Hiring: Executive Assistant / Office Manager

Pharmaceutical Industry | Ringaskiddy

An established pharmaceutical company based in Ringaskiddy is seeking a highly organized and proactive Executive Assistant / Office Manager to join its team. This is a full-time, fully onsite role supporting the VP of International Pharma Sales while also assisting with HR and general office operations.

This position offers variety, autonomy, and the chance to work in a dynamic and fast-paced environment.

Details:

• Location: Fully onsite in Ringaskiddy, Co. Cork

• Salary: €40,000 - €45,000 depending on experience

• Annual Leave: 22 days

• Work Hours: 39-hour work week with flexible start between 7:30AM - 9:30AM

• Benefits: 7% Pension, Laya Healthcare, Sports & Social Club

The Role:

This is a support role with responsibility across three core areas:

Executive Assistant Duties

• Manage the complex calendar, appointments, and international travel for the VP of International Pharma Sales

• Prepare agendas, take minutes, and track action items from meetings

• Handle confidential matters with professionalism and discretion

• Provide project and administrative support as required

HR Support

• Assist with onboarding and offboarding processes, including documentation and scheduling

• Coordinate recruitment activities such as interview scheduling and candidate communications

• Support employee training, engagement initiatives, and wellness programs

• Serve as a point of contact for HR-related queries and policy guidance

Office Management

• Oversee office policies and daily operations to ensure efficiency

• Manage office supplies, equipment, and facilities, liaising with vendors and contractors

• Act as the Cork site's main point of contact for IT, working with external providers and the internal IT manager

• Coordinate company travel, on-site meetings, and events

• Assist with meeting room bookings and support the Industrial Department in scheduling medical appointments

• Support infrastructure planning, reporting, and ad-hoc tasks as required

Key Requirements:

• Previous experience in an Executive Assistant, Office Manager, or similar support role

• Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint

• Experience managing busy diaries, booking international travel, and handling logistics

• Excellent communication, multitasking, and problem-solving skills

• High level of discretion and professionalism

• Ability to work independently while also collaborating across teams

• Familiarity with HR procedures and recruitment coordination is advantageous