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Scheduling Coordinator

Job Seekers Ireland HR Technology

Job Summary

  • Dublin City Centre
  • Contract
  • BBBH765523
  • Aug 28, 2020
  • Competitive
Job Description

A leading tech multinational is looking for a Scheduling Coordinator to join their team.

As a Scheduling Coordinator, you are a fast learner and think strategically to make recommendations and solve operational problems. In addition to being organised and analytical, you possess the strong business judgement and communication skills needed to interact with a variety of people and job functions. You move quickly with the changing environment and are up to date with the latest products and services. Pro-activity and Self-initiative will contribute greatly to your development.

This is an exciting and demanding role to help shape a new model of administrative support. Candidates must have strong communication skills, be highly organised, have a proven ability to grasp new technologies and be able to contribute to the operational flow of the team while aiding in keeping calendars running smoothly.

Responsibilities:

  • Perform administrative tasks in a timely manner with attention to detail and a positive attitude, with a primary focus on high volume calendar management (conduct calendar analysis, make recommendations, execute scheduling) for 7 to 10 people across multiple time zones and locations
  • Partner closely with people you support as well as the team's Administrative Business Partners to align calendars with individual and organisational priorities and communicate information to help the business run smoothly
  • Track work and ensure efficient work-flow
  • Interface with colleagues in a friendly and professional manner, including communication with partners on expected completion of tasks and informing partners of scope of responsibilities when needed
  • Daily calendar management to create a conflict-free schedule
  • Detailed and strategic time management for partners
  • Overhaul of calendars to help partners be more effective
  • Alignment of partner's calendars with individual and organisation priorities
  • Scheduling of meetings across locations and with internal or external partners
  • Organisation and execution of meeting agendas for partners while travelling
  • Act as communication liaison to represent people you support in larger scheduling requests
  • Provide support for events (summits, off-sites, large team meetings, team dinners, tech talks)
  • Serve as a resource on internal policies for people you support
  • Travel support (researching flights, accommodations, ground transportation, and locations for business meals)
  • Task management of ad hoc requests (assistance with projects, resolving urgent calendar issues, helping a peer)
  • Provide input into workload; adjust partner assignments and share work with peers as needed
  • Build efficiency and effectiveness into existing operations; help define new operational strategies and tools

Requirements:

Essential

  • Bachelor's degree or equivalent practical experience
  • 3+ years of executive scheduling, and project management or event planning experience in a fast-paced environment
  • Strong written and verbal communication skills
  • Ability to manage multiple ongoing projects and requests from different teams
  • Self-starter, team player, flexible
  • Proficient in G Suite (Gmail, calendar, drive, etc.)

Preferred

  • Flexible working hours

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.

Consultant Details

Consultant Details

Padraig O'Connell
Padraig O'Connell
  • Consultant | Remote Delivery
  • 021 2300 300
  • poconnell@morganmckinley.com