Part Time Executive Assistant

Job Description

Part Time Executive Assistant Role supporting at Director level of a Biopharma company located in Dublin 2. This role is very flexible on hours.

An exciting opportunity for an executive assistant who is looking to work on a part time basis for a Biopharma company. This is a chance to support across the board in a new role make the role your own.

This is a temporary contract with the potential to go permanent down the line.

This role offers hybrid working and flexibility with hours.

DUTIES AND RESPONSIBILITIES

· Provide general administrative support to the European team

· Assist in managing calendars and scheduling internal and external meetings

· Set up vendors for payment in the Coupa system and assist the Medical Affairs team in processing invoices for payment

· Assist with complex travel itineraries; sourcing competitively priced hotels, flights etc during peak travel periods

· Maintain PTO records and holiday schedule

· Provide administrative support for securing signatures and filing documents including board minutes, board documents etc.

· Participate as part of a team in planning, coordinating and executing events such as: medical symposiums, trade shows, national meetings/conferences, team and company events

· Manage the office in Dublin

· Work with IT and local IT support to set up and ship laptops

· Order stationary and office supplies, business cards

· Ensure printers, video screens and other equipment is working

· Check post and distribute to team

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.