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Company Secretarial Associate

Job Seekers Ireland Legal Life Science

Job Summary

  • Dublin South
  • Permanent
  • BBBH790613
  • Aug 18, 2021
  • Competitive
Job Description

Global client looking for a ambitious & highly motivated Company Secretary to join their Legal team based in Dublin South. 1-2 years experience required.

Global client looking for a ambitious & highly motivated Company Secretary to join their Legal team based in Dublin South. 1-2 years experience required.

Company Secretarial AssociateDublin, Ireland - Permanent Position

Our client are a world-leading healthcare intelligence and clinical research organisation.

The Role:

  • Prepare and file annual reports and corporate compliance filings for entities within the Group globally.
  • Manage and prioritize workload to comply with filing deadlines.
  • Monitor and report on compliance.
  • Preparation of board materials and uploading to board portal software.
  • Assist with the executive share trading process and compliance with the Share Trading Policy and any other relevant policies.
  • Assist with filing of press releases and completing necessary compliance procedures.
  • Draft board minutes and related documentation.
  • Filing and storage of board materials and company records.
  • Maintain and update blueprint database and corporate records for the Group.
  • Responding to queries from business units on company records and entity details.
  • Prepare and update powers of attorney as requested by different service lines.
  • Arrange execution, notarization and apostille etc. of minutes, powers of attorney and liaising with Department of Foreign Affairs and Embassies as required.
  • Liaise with auditors and other professional advisors.
  • Engage and liaise with external advisors (managing and minimizing costs to the extent possible) and manage the invoice process.
  • Support restructuring and reorganisation of companies within the Group.
  • Ad hoc project work.
  • Manage projects to completion in an efficient and effective manner and liaising with internal stakeholders around the business for input and support in such projects.
  • To undertake other reasonably related duties and administrative tasks as may be assigned from time to time.
  • Any other tasks as appropriate.
  • Recognize, exemplify and adhere to values which center around our commitment to People, Clients and Performance.
  • As a Company Secretarial Associate, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

What you will need:

  • Honors university degree preferably in legal, business or finance
  • 1-2 years experience in private practice or in house industry
  • Chartered Governance (ICSA) qualified/Part- Chartered Governance (ICSA) qualified or intending to complete the ICSA qualification process.
  • Chartered Governance (ICSA) validated postgraduate programme an advantage
  • Excellent time management and personal organisational skills
  • Excellent interpersonal skills with the ability to build strong relationships across business functions and communicate in a professional manner at all levels within the organization
  • Excellent attention to detail
  • Ability to work to deadlines, manage multiple projects and deliver under pressure to a high standard
  • Good business and risk awareness skills and the ability to act/think strategically, logically and commercially
  • Proven team player with demonstrated analytical and communication skills
  • Strong problem-solving skills with the ability to quickly assess potential for risk and opportunity
  • Self-starter with the ability to work under their own initiative with a strong work ethic
  • Trustworthy, discreet and tactful while handling confidential and sensitive information
  • Working knowledge of Microsoft Applications (Excel, Microsoft Word, Windows, etc.)
  • Knowledge of Diligent (Blueprint) Software or an equivalent would be an advantage

Morgan McKinley is acting as an Employment Agency in relation to this vacancy.

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Consultant Details

Consultant Details

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Bronagh Byrne
  • Consultant | Legal Recruitment
  • 353 (0) 1 4321555
  • bbyrne@morganmckinley.com