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Company Secretarial Associate

Job Seekers Ireland Legal Life Science

Job Summary

  • Dublin South
  • Permanent
  • BBBH790613
  • Aug 18, 2021
  • Competitive
Job Description

Global client looking for a ambitious & highly motivated Company Secretary to join their Legal team based in Dublin South. 1-2 years experience required.

Global client looking for a ambitious & highly motivated Company Secretary to join their Legal team based in Dublin South. 1-2 years experience required.

Company Secretarial AssociateDublin, Ireland - Permanent Position

Our client are a world-leading healthcare intelligence and clinical research organisation.

The Role:

  • Prepare and file annual reports and corporate compliance filings for entities within the Group globally.
  • Manage and prioritize workload to comply with filing deadlines.
  • Monitor and report on compliance.
  • Preparation of board materials and uploading to board portal software.
  • Assist with the executive share trading process and compliance with the Share Trading Policy and any other relevant policies.
  • Assist with filing of press releases and completing necessary compliance procedures.
  • Draft board minutes and related documentation.
  • Filing and storage of board materials and company records.
  • Maintain and update blueprint database and corporate records for the Group.
  • Responding to queries from business units on company records and entity details.
  • Prepare and update powers of attorney as requested by different service lines.
  • Arrange execution, notarization and apostille etc. of minutes, powers of attorney and liaising with Department of Foreign Affairs and Embassies as required.
  • Liaise with auditors and other professional advisors.
  • Engage and liaise with external advisors (managing and minimizing costs to the extent possible) and manage the invoice process.
  • Support restructuring and reorganisation of companies within the Group.
  • Ad hoc project work.
  • Manage projects to completion in an efficient and effective manner and liaising with internal stakeholders around the business for input and support in such projects.
  • To undertake other reasonably related duties and administrative tasks as may be assigned from time to time.
  • Any other tasks as appropriate.
  • Recognize, exemplify and adhere to values which center around our commitment to People, Clients and Performance.
  • As a Company Secretarial Associate, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

What you will need:

  • Honors university degree preferably in legal, business or finance
  • 1-2 years experience in private practice or in house industry
  • Chartered Governance (ICSA) qualified/Part- Chartered Governance (ICSA) qualified or intending to complete the ICSA qualification process.
  • Chartered Governance (ICSA) validated postgraduate programme an advantage
  • Excellent time management and personal organisational skills
  • Excellent interpersonal skills with the ability to build strong relationships across business functions and communicate in a professional manner at all levels within the organization
  • Excellent attention to detail
  • Ability to work to deadlines, manage multiple projects and deliver under pressure to a high standard
  • Good business and risk awareness skills and the ability to act/think strategically, logically and commercially
  • Proven team player with demonstrated analytical and communication skills
  • Strong problem-solving skills with the ability to quickly assess potential for risk and opportunity
  • Self-starter with the ability to work under their own initiative with a strong work ethic
  • Trustworthy, discreet and tactful while handling confidential and sensitive information
  • Working knowledge of Microsoft Applications (Excel, Microsoft Word, Windows, etc.)
  • Knowledge of Diligent (Blueprint) Software or an equivalent would be an advantage

Morgan McKinley is acting as an Employment Agency in relation to this vacancy.


Consultant Details

Consultant Details

Bronagh Byrne
  • Consultant | Legal Recruitment
  • 353 (0) 1 4321555