About the Client
Our client is a distinguished, global Asian financial institution with an extensive regional footprint in Hong Kong. Operating in a fast-paced, highly regulated environment, they take great pride in maintaining exceptional corporate standards and an impeccably run workplace. They offer a structured, professional, and collaborative corporate culture for their regional headquarters.
Role Overview
As the Reception & Administration Officer, you will be the premier face and voice of the firm. This position combines high-touch reception and hospitality management with essential backend office operations, procurement, and vendor coordination. It is an ideal role for a proactive, service-oriented individual who excels at multitasking in a fast-paced corporate setting.
Key Responsibilities
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Manage daily reception duties, including greeting corporate visitors, handling incoming inquiries/correspondence, managing calls, and providing executive hospitality services.
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Oversee meeting room booking schedules, handle visitor access arrangements, and coordinate high-level meeting setup and logistics.
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Take charge of all incoming/outgoing mail, courier services, local deliveries, and internal document distribution tracking.
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Manage inventories and handle the purchasing lifecycle for office supplies, stationery, and pantry items, including sourcing vendors and obtaining competitive quotes.
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Act as the operational touchpoint for facilities vendors, assisting in the coordination of office cleaning, general maintenance, and equipment repairs.
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Provide basic user support for digital office setups (such as door access security and desk booking systems) while assisting with logistics for corporate events and internal activities.
Candidate Requirements
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Holder of a Diploma or Degree in Business Administration, Hospitality, Corporate Management, or a related discipline.
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5 years or above of solid experience across corporate reception, hospitality, or general office administration. Experience within financial institutions or sizable MNCs is highly preferred.
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Highly presentable, professional, and deeply customer-service oriented with a proactive attitude.
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Strong verbal and written communication skills in English and Chinese
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Familiarity with standard Microsoft Office applications expecially Excel
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Excellent organizational skills with a proven capacity to prioritize tasks, multi-task effectively, and take responsibility for both frontend and backend operations.
