Executive Assistant to CEO
About the job
If you are a C-Suite Executive Assistant with experience working in a fast-paced office environment, are a team player, collaborative, professional and approachable, with a flexible "can-do" attitude, then we want to hear from you.
Master's, or equivalent (required)
Job Title - Executive Assistant to CEO
Length - Permanent
Location - North London
Please note - The role requires onsite presence, with flexibility considered where feasible.
DESCRIPTION
Responsibilities will include but are not limited to
Executive Assistant to the CEO delivers professional, task orientated and highly proficient 1:1 support. Through a deep understanding of the CEO's strategic objectives and priorities, the EA will review and evaluate a range of information from multiple sources, often at pace, applying sound judgement and drawing on their experience to assist the CEO in prioritising and delivering against these objectives.
- EA to CEO - 1:1 Support
- Oversee and prioritise the CEO's complex calendar, avoiding clashes and ensuring time for focused work.
- Anticipate needs and make administrative decisions aligned with business priorities.
- Coordinate and participate in internal and external meetings.
- Manage diaries, client correspondence, meetings, events, travel, and team expenses.
- Handle all travel arrangements, including visas, flights, hotels, and itineraries.
- Act as the CEO's gatekeeper, managing inbox and communications.
- Oversee CEO's budget, including forecasting and annual planning.
- Manage meeting room bookings and provide setup assistance.
- Serve as the go-to for additional ad hoc business tasks.
Private PA Work:
- Replying to social invitations
- Managing personal records and filing
- Running errands as required
- Maintaining private vehicles and parking permits
- Organising private days away
PROFILE
To be considered for this role, you must:
- Experience of working as an EA, at C-suite Level
- Education - Masters - or equivalent (required)
- Professional and approachable, with a flexible 'can always do' attitude
- Proactive, enthusiastic with attention to detail and the ability to prioritise and multi-task
- Strong Technical experience - If you have used Salesforce this is a bonus.
- Experienced with Microsoft Outlook and Teams with strong Word/PowerPoint and other IT skills
- Highly organised and able to multitask and prioritise.
- Ability to work independently and make decisions with minimal supervision.
- Excellent written and spoken English, with a positive e-mail tone and manner
- Deadline-driven with an ability to work in a high-pressured environment
