Corporate Secretary

Our client is a social service agency and a progressive workplace with a supportive culture where collaboration and camaraderie thrive. The teams are highly cooperative, and colleagues genuinely care for each other.

Expect a dynamic and fast-paced environment, as they are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Their people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

The Corporate Secretary (Corporate Governance) plays a pivotal, high-visibility role in anchoring our strategic governance framework and safeguarding regulatory excellence. Reporting directly to the Deputy Director of Corporate Governance, you will act as the trusted strategic liaison to our Board of Directors and Sub-Committees. This role blends rigorous statutory compliance with executive stakeholder management, offering an incredible platform to drive corporate governance strategy across the entire agency.

Key Responsibilities

Board & Corporate Secretariat Architecture

• Executive Board Management: Spearhead end-to-end secretariat orchestration for all Board and Sub-Committee meetings (including AGM, Audit, HR, and Nominations). Own the lifecycle of agenda design, high-quality paper curation, precision minutes, and proactive post-meeting follow-ups.
• Governance Administration: Maintain and audit pristine Board registers, overseeing executive onboarding, orientation, and term-tracking renewals. Administer crucial annual compliance declarations (e.g., Conflict of Interest, Governance Evaluation Checklists).
• Policy Oversight: Continuously review, modernize, and enforce core governance frameworks, including the Board Policy Manual, Whistleblowing protocols, and constitution guidelines

Regulatory Compliance & Strategic Legal Coordination

• Statutory Excellence: Manage all high-stakes submissions and statutory filings (ACRA, Charity Portal, IPC renewals, and annual reports), ensuring zero-defect compliance with Charity regulations.
• Legal & Corporate Liaison: Act as the primary bridge to external corporate secretarial firms and legal panels. Coordinate brief preparations, scope complex regulatory issues, and support the Board through structural or capital shifts.
• Licensing Oversight: Ensure institutional resilience by flawlessly managing the renewal of all organisational operating licences and certifications.

Divisional Architecture & Reporting

• Strategic Disclosures: Drive the governance sections for annual reports, sustainability disclosures, and public regulatory transparency.
• Corporate Service Leadership: Power the internal engine of the Corporate Service Division by managing the Annual Work Plan (AWP) cadence and driving accountability on monthly meeting action items.
• Team Leadership: Guide, mentor, and elevate a dedicated specialist team to foster a high-performance culture of meticulous accuracy.

Job Requirements

Educational Qualifications & Certifications

• Bachelor's degree in Business Administration, Law, Accounting, Finance, or a related discipline
• ICSA / Chartered Governance Institute (CGQP) qualification or equivalent professional governance certification is highly preferred.

Relevant Experience

• Experience: Minimum of 5 years of progressive experience in corporate secretarial, compliance, or legal operations roles.
• Domain Knowledge: Sharp understanding of statutory frameworks (ACRA, Charity regulations, IPC governance). Experience navigating a non-profit or social service ecosystem is highly advantageous.

Core Competencies & Attributes

• Executive Presence: Exceptional verbal and written communication skills, with a proven ability to engage comfortably and build trust with C-suite executives and Board members.
• Agility & Resourcefulness: An analytical, data-informed mindset capable of distilling complex regulatory updates into actionable organizational strategies.
• Meticulous Execution: Strong accountability, high ethical standards, and the organizational agility to manage concurrent regulatory timelines effortlessly.

*Only shortlisted candidate will be notified.

Mary Clare Abraham

Client Services Team Lead

Morgan McKinley Singapore, Talent Solutions

EA License No: 11C5502

Personnel Registration No: R22109486