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Office Manager/Secretary, Banking

Job Seekers Singapore HR Financial Services - Banking, Financial Services - Financial Markets

Job Summary

  • Singapore
  • Permanent
  • BBBH782881
  • May 20, 2021
  • Competitive
Job Description

Morgan McKinley is working in partnership with a regional Corporate Bank with strong footprints and growth plans in the APAC region.

The Singapore team is looking for an Office Manager / Secretary to join their office administration team. As an Office Manager, you are expectation to provide day to day office administration and secretarial support to the senior management. This is a hands on role with no direct executive assistant reports.

Role and Responsibilities

  • Assist in procurement of office supplies, vendor selection and service /contract management and renewal
  • Raise new vendor on-boarding application as appropriate and follow through vendor process.
  • Assist in office expense procedures, especially reviewing expense claims and checking invoices against purchase/service orders, quotations and contracts
  • Support logistics of office activities and business events, such as town hall, annual dinner, office training, seminars, offsite, premium gifts, client gift register
  • Contact and coordinate with building management and contractor for daily facilities services, repair and maintenance, etc.
  • Assist in logistics for staff on-boarding and termination, mobile phone service
  • Support office reconfiguration, renovation and relocation
  • Book air-tickets and hotels, apply business visas and coordinate other logistics for executives travelling overseas
  • Answer incoming calls, greet visitors, handle mail/courier, arrange meeting room, etc.
  • Provide occasionalpantry service support such as serving tea and coffee for visitors
  • Support HR-related matters such as arranging interviews and ad hoc requests.
  • Support IT by managing the outsource onsite IT technician, access/alarm system, sourcing vendors, etc.
  • Support office health and safety, e.g. COVID related measures, set up and reports

Job requirements

  • Minimum 8 years' working experience in office administration
  • Good communication skills and PC skills (Microsoft Office)
  • Proactive, detail oriented, independent, open-minded, diligent, organized with strong time management skills and a team player
  • Previous experience in financial institutions / banks will be an advantage

If you are interested in the role and would like to discuss the opportunity further, please click apply now or email Hagen at hlee@morganmckinley.com for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd, EA License No: 11C5502

Lee Boon Hou (Hagen), Registration No: R1870932

hlee@morganmckinley.com

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Consultant Details

Consultant Details

Hagen Lee
Hagen Lee
  • Senior Consultant
  • +65 6818 3140
  • hlee@morganmckinley.com