Executive Assistant to CEO
Location: Dual Location
Role Type: Full-time, Permanent onsite
Our client, a market leader in their industry, is seeking a proactive, highly organised and experienced Executive Assistant to provide high level support to the CEO and Senior Leadership team.
This is a premier opportunity to work directly with the CEO, managing complex operations and facilitating growth in a fast-paced, demanding environment.
As the primary point of contact for the CEO's office, you will be more than just an administrator; you will be a trusted liaison who empowers leadership to focus on strategic goals. This role requires a professional who can balance meticulous schedule management with cross-functional project support.
Key Responsibilities:
- Act as a key point of contact for the CEO and senior leadership team. Handle calls, emails and requests professionally. Screen, filter and redirect correspondence as needed.
- Manage complex executive calendars, prioritising meetings and commitments.
- Coordinate domestic and international travel. Book flights, accommodation and transport. Prepare detailed itineraries and manage expenses.
- Organise meetings and events. Prepare agendas, book venues and coordinate materials. Capture minutes where required and arrange site visits and corporate engagements.
- Handle sensitive information with discretion. Maintain strict confidentiality, acting as a trusted liaison internally and externally.
- Support projects by tracking progress. Prepare reports, data and executive summaries. Contribute to wider business objectives where needed.
- Facilitate communication across departments and stakeholders. Coordinate tasks, procurement and purchase orders. Support operational activities, including contract management and compliance
- Build and maintain strong professional relationships with internal and external stakeholders, representing the executive office in a positive and business-focused manner.
Key Requirements:
- Minimum 5 years in an administrative/ EA role reporting directly to senior management.
- Exceptional written and verbal communication skills with a proven ability to meet tight deadlines.
- Advanced knowledge of Microsoft Office and an aptitude for learning new digital filing systems and business tools.
- Analytical and problem-solving skills with a high degree of discretion.
- Experience in developing internal processes and a willingness to adapt to changing business needs.
You will enjoy a dynamic work environment across two of our clients sites, providing variety and the chance to build professional relationships across all levels of the organisation.
To apply, please send your CV and a cover letter or call me at 051318751 for more information.
