Join a global leader in automotive software development as a Workplace Manager in Tokyo, taking ownership of facilities, workplace operations, office administration, and employee workplace experience within a dynamic international environment.
This role will lead the day-to-day management and continuous improvement of the workplace, ensuring employees have a safe, efficient, engaging, and well-managed office environment. You will oversee administrative processes, workplace systems and technologies, facilities operations, and an administrative team while identifying opportunities to improve service delivery and operational efficiency.
Working closely with employees and key stakeholders, you will translate business and employee needs into practical workplace solutions. This is an opportunity to combine facilities management, office operations, workplace technology, team leadership, and employee experience within a fast-evolving global automotive technology organisation.
Key Responsibilities
- Lead the implementation and continuous improvement of efficient office administration, workplace processes, systems, and technologies.
- Oversee day-to-day facilities and workplace operations, ensuring a safe, efficient, and engaging working environment for employees.
- Identify opportunities to improve office operations, employee experience, and operational efficiency through technology and process improvements.
- Lead, develop, and empower the administrative team, establishing clear priorities, accountability, and high standards of service delivery.
- Foster a collaborative, inclusive, and supportive team culture aligned with the organisation's mission, values, and growth objectives.
- Develop creative workplace initiatives that strengthen company culture and enhance the overall employee office experience.
- Partner closely with employees and key stakeholders to understand workplace requirements and incorporate feedback into office and facilities management.
- Collaborate cross-functionally with relevant teams and stakeholders to ensure workplace operations effectively support evolving business requirements.
- Drive continuous improvement across workplace processes and identify practical solutions to operational challenges.
- Support the effective adoption and use of workplace technologies and systems to enhance productivity and service quality.
Required Skills and Qualifications
Experience:
- Proven experience in workplace management, facilities management, office administration, workplace operations, or a related function.
- Experience in a technology company or fast-growing business environment is highly relevant.
- Demonstrated leadership experience with the ability to motivate, develop, and effectively manage a diverse administrative team.
- Experience improving administrative processes, workplace systems, office operations, or service delivery.
- Experience collaborating with employees, business stakeholders, and cross-functional teams on workplace requirements.
- Bachelor's degree in Business Administration, Business Management, a related discipline, or equivalent professional experience.
Soft Skills:
- Excellent communication and stakeholder management skills, with the ability to build strong relationships across internal teams and external partners.
- Strong organisational and problem-solving capabilities, with the ability to manage multiple priorities effectively.
- Ability to operate successfully in a fast-paced and continuously evolving organisation.
- Adaptable and resilient approach to changing workplace and business requirements.
- Proactive mindset with the ability to identify opportunities and implement practical improvements.
- Strong people leadership skills with the ability to create a collaborative, inclusive, and supportive team environment.
- Employee-focused approach with an interest in improving workplace experience and service quality.
Language Requirements:
- Japanese: Native level
- English: Intermediate to Business level
Preferred Skills & Qualifications
- Experience in automotive, technology, software development, or another fast-growing international business environment.
- Experience leading workplace or facilities operations within a multicultural organisation.
- Knowledge of workplace technologies, administrative systems, or digital tools used to improve office operations.
- Experience developing initiatives focused on workplace culture and employee experience.
- Experience driving process improvement and operational efficiency within facilities or office management.
About the Company
Our client is a global leader in automotive software development, operating at the intersection of automotive technology and software innovation.
The organisation offers an international and rapidly evolving working environment where professionals from different cultures and functions collaborate closely. As the business continues to develop, effective workplace operations play an important role in supporting employees, teams, and the company's wider growth objectives.
This position provides the opportunity to apply expertise across workplace management, facilities management, office operations, and employee experience within a global automotive technology environment.
Why You'll Love Working Here
- Take ownership of workplace and facilities management within a global automotive software organisation.
- Work with a multicultural and multifunctional team in an international environment.
- Lead and develop an administrative team while shaping service standards and workplace operations.
- Influence office processes, workplace technologies, and operational improvements.
- Play an active role in improving employee experience and workplace culture.
- Collaborate with employees and cross-functional stakeholders to shape a workplace that supports evolving business needs.
- Gain exposure to the rapidly developing automotive software and technology sector.
- Benefit from a flexible working environment with strong work-life balance.
- Receive competitive compensation.
Don't Miss Out - Apply Now!
