General Affairs (GA) Assistant Manager - Fashion | Tokyo

Are you an experienced General Affairs professional looking to take ownership of corporate administration at a globally recognised fashion brand? Join an iconic international fashion company in Tokyo as a General Affairs (GA) Assistant Manager, where you will oversee daily office operations, corporate governance, vendor management, and administrative services.

This is an excellent opportunity to lead the General Affairs function within a prestigious fashion business, working closely with senior management and international stakeholders. With significant autonomy, global business exposure, and opportunities to influence operational efficiency, this role is ideal for a proactive professional seeking greater responsibility in corporate administration.

Key Responsibilities

• General Affairs Management: Take full ownership of the General Affairs function, ensuring smooth daily office operations, efficient administrative processes, and continuous service improvements.
• Corporate Insurance Administration: Manage corporate insurance programmes, including property, vehicle, overseas travel, and group medical insurance, overseeing policy renewals and claims processing.
• Corporate Governance and Compliance: Oversee corporate seal management, legal documentation, company registration changes, and coordination with the global Corporate Secretariat and external legal counsel.
• Vendor and Asset Management: Manage external service providers, including building management and security services, while overseeing company-owned vehicles and real estate assets to maintain service quality and cost efficiency.
• Executive and Event Support: Coordinate corporate events, overseas visitor arrangements, and administrative support for the Representative Director.
• Administrative Operations: Supervise document management, invoice processing, confidential corporate records, and other general administrative activities to ensure accuracy and operational efficiency.

Required Skills and Qualifications

Experience:

• Over 6 years of professional experience, including proven expertise in General Affairs (GA), office administration, or corporate administration.
• Demonstrated ability to independently manage and take ownership of General Affairs operations.
• Experience managing external vendors, corporate documentation, and confidential business information.
• Proficiency in Microsoft Office applications and the ability to adapt quickly to new administrative systems.
• Associate degree, diploma, or equivalent qualification or higher.

Soft Skills:

• Excellent organisational, time-management, and multitasking abilities, with the capacity to prioritise competing responsibilities.
• Strong analytical and problem-solving skills, with a proactive approach to improving administrative processes.
• High levels of integrity, discretion, and attention to detail when handling confidential corporate information.
• Strong interpersonal and stakeholder management skills, with the confidence to collaborate with senior executives and external partners.

Language Requirements:

• Japanese: Native-level proficiency, with excellent written and verbal communication skills.
• English: Intermediate to business-level proficiency, with the ability to communicate with international stakeholders.

Preferred Skills & Qualifications

• Experience managing General Affairs operations within a multinational company, fashion brand, or retail organisation.
• Familiarity with corporate governance procedures, company registration documentation, and corporate insurance administration.
• Experience supporting senior executives and coordinating with global corporate teams.
• Ability to identify opportunities for operational improvements, cost optimisation, and more efficient vendor management.

About the Company

Our client is an iconic international fashion brand with a rich heritage and strong global presence. Recognised for its distinctive brand identity and international reputation, the company offers an opportunity to work within an established fashion business.

With its international operations and recognised market presence, the organisation provides a professional environment where General Affairs plays an important role in supporting corporate operations and business continuity.

As a General Affairs Assistant Manager, you will have the opportunity to take ownership of an essential corporate function, collaborate with international stakeholders, and contribute directly to the efficiency of the company's Japan operations.

Why You'll Love Working Here

• Competitive Salary: Annual compensation of ¥8M-¥11M.
• Prestigious Fashion Brand: Build your career with one of the most recognisable names in the international fashion industry.
• Ownership and Autonomy: Take responsibility for the entire General Affairs function, with opportunities to influence administrative processes and operational improvements.
• International Exposure: Collaborate with global stakeholders, corporate teams, and external business partners.
• Career Visibility: Gain exposure to senior management and contribute to important corporate governance and administrative activities.
• Work-Life Balance: Benefit from a working environment with minimal overtime.
• Professional Development: Expand your expertise across corporate administration, insurance management, governance, vendor relations, and executive support.

Don't Miss Out - Apply Now!