Join a leading global travel and hospitality company as an HR Specialist in Tokyo, where you will play a key role in talent acquisition, recruitment operations, and HR administration. This exciting opportunity offers hands-on involvement in end-to-end recruitment, employee onboarding, Japanese labor compliance, and HR operations within a growing international organisation.
Work alongside a diverse, multicultural team in a hybrid and flexible working environment, where your HR expertise will contribute directly to organisational growth, employee experience, and operational excellence.
Key Responsibilities
- End-to-End Recruitment: Manage mid-career and new graduate hiring, including job postings, direct sourcing, recruitment agency coordination, interview scheduling, and candidate communication.
- Offer Management & Onboarding: Prepare employment offer letters, coordinate pre-employment documentation, and organise new employee orientation and training schedules.
- HR Administration: Oversee employee attendance records, working hours, overtime monitoring, and paid leave management to ensure accurate HR operations.
- Japanese Labor Law Compliance: Support compliance with Japanese labor regulations, labor-management agreements, and internal employment policies.
- Social Insurance Coordination: Collaborate with external Certified Social Insurance and Labor Consultants (社労士) to facilitate labor and social insurance procedures.
- HR Process Improvement: Identify operational inefficiencies and recommend practical solutions to streamline recruitment and HR administration.
- Cross-Cultural Collaboration: Partner with internal stakeholders and international colleagues to support effective communication and employee engagement.
Required Skills and Qualifications
Experience:
- Over 1 year of relevant experience in recruitment, talent acquisition, HR administration, or related human resources functions.
- Practical experience managing recruitment processes, including sourcing, interview coordination, agency management, offer preparation, and onboarding.
- Working knowledge of Japanese labor laws, payroll fundamentals, attendance management, overtime regulations, and paid leave administration.
- Experience coordinating employee documentation and social insurance procedures with external HR or labor specialists.
- Bachelor's degree.
Soft Skills:
- Strong interpersonal and communication skills, with the ability to collaborate effectively in a multicultural workplace.
- Excellent organisational skills, attention to detail, and commitment to maintaining accurate HR records.
- Proactive, self-motivated approach to problem-solving and continuous process improvement.
- Ability to manage multiple HR responsibilities in a dynamic, fast-paced environment.
- Strong stakeholder management skills and a collaborative mindset.
Language Requirements:
- Japanese: Intermediate / Business Level
- English: Intermediate / Business Level
Preferred Skills & Qualifications
- Experience supporting HR operations or talent acquisition in the hospitality, tourism, or travel industry.
- Familiarity with Japanese labor and social insurance administration, including collaboration with 社労士.
- Experience working in an international or multicultural corporate environment.
- Knowledge of HR systems, recruitment platforms, and employee attendance management tools.
- Experience supporting both mid-career and new graduate recruitment.
- Interest in improving HR workflows and contributing to organisational growth.
About the Company
Our client is an established global travel and hospitality platform with decades of industry experience, specialising in sustainable and authentic travel experiences across Asia.
With a diverse, predominantly international workforce, the company combines a strong reputation in the travel industry with an inclusive, collaborative working culture. Its growing Tokyo team offers HR professionals the opportunity to make a meaningful impact on recruitment, employee experience, and people operations while working in a flexible, multicultural environment.
Why You'll Love Working Here
- Competitive Salary: Annual compensation of ¥5.5M - ¥8M, depending on experience and qualifications.
- Hybrid Working Environment: Enjoy remote work and work-from-home flexibility.
- Flexible Working Hours: Benefit from a flex-time system that supports work-life balance.
- Shorter Standard Working Day: Work 7.5 hours per day, with minimal overtime.
- International Workplace: Collaborate with a diverse, multicultural team in Tokyo.
- Career Development: Gain broad experience across talent acquisition, HR administration, employee onboarding, and Japanese labor compliance.
- Casual Dress Code: Enjoy a comfortable, flexible workplace culture.
- Meaningful HR Impact: Take ownership of recruitment and HR processes while contributing directly to the company's continued growth.
Don't Miss Out - Apply Now!
