Are you an experienced HR Operations Manager looking to make an impact in the pharmaceutical industry? Join a global oncology and biopharmaceutical company expanding its operations in Japan, where you will play a key role in establishing efficient HR processes and delivering high-quality employee services.
As the HR Operations Manager, you will oversee day-to-day HR operations, including employee lifecycle management, HRIS administration, payroll vendor coordination, and HR process improvement. Working closely with HR, Finance, Legal, Compliance, and IT teams, you will ensure consistent, accurate, and compliant HR service delivery.
This is an opportunity to help build and strengthen HR operations in Japan, contribute to organizational growth, and develop scalable HR processes within a dynamic international environment.
Key Responsibilities
- HR Operations Management: Lead day-to-day HR operations, ensuring accurate, efficient, and consistent employee support and HR service delivery.
- Employee Lifecycle Management: Oversee onboarding, offboarding, employee data changes, leave administration, and other employee lifecycle processes.
- HR Policies & Process Improvement: Translate HR policies into clear operational manuals, standard operating procedures, and workflows to improve service quality and efficiency.
- HRIS Management: Manage and maintain HR information systems, collaborating with HR, Payroll, Finance, Legal, Compliance, and IT teams to ensure data accuracy and operational effectiveness.
- Payroll & Vendor Coordination: Manage relationships with external HR operations and payroll service providers to support accurate and timely service delivery.
- Japanese Labor Law Compliance: Ensure HR operations and employee administration processes align with relevant Japanese labor laws, company policies, and compliance requirements.
- Cross-Functional Collaboration: Partner with internal stakeholders and external vendors to resolve operational challenges and continuously improve HR processes.
Required Skills and Qualifications
Experience:
- Minimum 6 years of experience in HR Operations, HR administration, or a closely related HR function.
- Strong understanding of employee lifecycle management, including onboarding, offboarding, employee changes, and leave administration.
- Hands-on experience managing HR information systems (HRIS) and maintaining accurate employee records.
- Good knowledge of Japanese labor laws, employment regulations, and HR compliance requirements.
- Experience coordinating and managing external vendors, particularly payroll and HR outsourcing service providers.
- Bachelor's degree or equivalent qualification.
Soft Skills:
- Strong analytical and problem-solving abilities, with a focus on operational accuracy and efficiency.
- Excellent organizational skills and attention to detail when managing employee information and HR processes.
- Clear, concise communication skills for effective collaboration with internal stakeholders and external vendors.
- Ability to manage multiple priorities and respond effectively to operational challenges in a dynamic business environment.
- Proactive mindset with a commitment to improving HR processes and employee service delivery.
Language Requirements:
- Japanese: Native level - essential for employee administration, labor law compliance, and communication with local stakeholders.
- English: Intermediate to Business level - required for collaboration with global HR teams and international stakeholders.
Preferred Skills & Qualifications
- Experience in HR Operations within the pharmaceutical, biotechnology, or life sciences industry.
- Familiarity with HRIS platforms and HR analytics or reporting processes.
- Experience supporting the establishment or improvement of HR operations in a growing organization.
- Exposure to payroll administration, compensation and benefits processes, or HR shared services.
- Experience working in a multinational organization and collaborating with global HR stakeholders.
About the Company
Our client is a global oncology-focused biopharmaceutical company dedicated to discovering, developing, and delivering innovative medicines that improve patients' lives and treatment outcomes.
With a strong foundation in scientific research and pharmaceutical innovation, the company is advancing a broad portfolio of oral targeted therapies aimed at transforming cancer treatment worldwide.
As the organization establishes and expands its presence in Japan, it offers HR professionals an opportunity to contribute to the development of local HR operations and organizational infrastructure.
Joining this company means becoming part of an international organization where innovation, operational excellence, and employee support contribute to its long-term growth.
Why You'll Love Working Here
- Competitive Salary: Attractive annual compensation of ¥11M-¥14M, reflecting the responsibilities of an experienced HR Operations Manager.
- Build HR Operations from the Ground Up: Play an important role in establishing and strengthening HR processes and operational functions as the company grows in Japan.
- Global Collaboration: Work with international HR teams and cross-functional stakeholders in a globally connected pharmaceutical organization.
- Professional Growth: Develop your expertise in HR operations, HRIS management, employee lifecycle administration, and process improvement.
- Flexible Work Environment: Benefit from flexible working arrangements that support work-life balance.
- Dynamic & Growing Organization: Join a company expanding its Japanese operations, with opportunities to shape HR processes and improve employee services.
- Meaningful Industry Impact: Support a global pharmaceutical company committed to advancing oncology treatments and improving patient outcomes worldwide.
Don't Miss Out - Apply Now!
