Haken Bilingual Executive Assistant Tokyo|Temp-to-Perm Finance
About the job
A leading Japanese conglomerate in Tokyo is hiring multiple Japanese/English bilingual Executive Assistants to support senior leadership, including close partnership with the COO. This is a rare temp-to-perm opportunity within the financial services space, ideal for candidates who want to go beyond traditional EA work and contribute to smooth operations across the business. In addition to high-level executive support, this role plays a key part in driving the organization forward through coordination, administrative ownership, and proactive problem-solving in a dynamic environment.
Key Responsibilities
- Provide high-level executive support and secretarial assistance to senior leaders and business units
- Handle a wide range of administrative responsibilities that support overall business operations
- Coordinate internal and external stakeholders to ensure smooth communication and scheduling
- Support operational tasks and day-to-day execution to keep business activities running efficiently
- Anticipate executive and team needs proactively, ensuring priorities are managed effectively
Required Skills and Qualifications
Experience:
- 3+ years of practical experience in administration, office support, or executive assistance
- Strong coordination experience with internal and external stakeholders
- Business-level experience using English in professional settings (such as email correspondence)
- Basic PC skills including Word, Excel, and PowerPoint
Soft Skills:
- Proactive mindset with the ability to take ownership beyond traditional secretarial duties
- Strong communication skills across multiple stakeholder levels, including senior executives
- Ability to prioritize tasks effectively and remain flexible in a changing environment
- Forward-thinking and able to anticipate needs without waiting for instructions
Language Requirements:
- Japanese: Fluent
- English: Fluent
Preferred Skills & Qualifications
- Experience as an executive assistant or business unit assistant supporting senior stakeholders
- Work experience within a foreign-affiliated (global) financial institution
About the Company
Our client is a leading Japanese conglomerate company based in Tokyo, offering a stable yet fast-moving environment where professionals can gain exposure to decision-makers and contribute directly to business success. This role provides strong career potential for candidates looking to expand beyond standard EA/PA responsibilities and build long-term value in a high-impact position.
Why You'll Love Working Here
- Work closely with key decision-makers in a top-tier Japanese conglomerate
- Temp-to-perm structure offering long-term stability and career progression
- Excellent compensation package (¥8M-¥11M) in the financial services sector
- Hybrid work style supporting flexibility and work-life balance
- Opportunity to grow into broader operational or leadership support functions beyond traditional EA roles
Don't Miss Out - Apply Now!
