Administrative Assistant Accounts Payable
- Competitive Salary - 32,000 - 35,000 + Benefits
- Hybrid after probation
- Multinational Organization
We are currently recruiting a Administrative Assistant Accounts Payable to join a busy finance team within a well-established industrial and commercial business. This is an excellent opportunity for someone at the early stages of their accounting career who is keen to gain hands-on experience in Accounts Payable and develop into a full AP role over time.
Key Responsibilities
- Accounts Payable Operations: Manage end-to-end invoice processing, utilizing high-volume scanning technology and ERP mapping to ensure 100% data accuracy.
- Reconciliation & Ledger Integrity: Execute complex reconciliation of supplier statements against the general ledger, proactively investigating and resolving discrepancies to maintain clean financial records.
- Vendor Account Management: Oversee the full lifecycle of vendor accounts, including onboarding new suppliers, updating existing profiles, and offboarding inactive accounts.
- Variance Resolution: Analyze purchase orders for price and quantity discrepancies, partnering with internal procurement teams to resolve issues and ensure correct financial posting.
- Credit & Dispute Management: Lead the credit request process for returns and price variations, maintaining a robust database and acting as the primary point of contact for vendor inquiries.
- Expense Compliance: Manage the reconciliation of corporate credit cards, ensuring all transactions are compliant with company policy.
- Reporting & Documentation: Maintain accurate logs of pending invoices and vendor disputes; manage the systematic filing of all financial documentation to support audit readiness.
- Administrative Support: Assist the Finance Manager with ad-hoc reporting, data analysis, and departmental projects as required.
Core Competencies & Technical Skills
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (with a focus on Excel), ERP systems, and internal database management.
- Operational Excellence: Expert in maintaining high levels of accuracy within high-pressure, deadline-driven environments.
- Communication: Exceptional written and verbal communication skills, with a proven ability to manage multiple stakeholders and resolve vendor conflicts professionally.
- Time Management: Highly skilled at multitasking and prioritizing competing deadlines without compromising output quality.
Experience & Qualifications
- Experience: 3+ years in a fast-paced finance or accounting support role.
- Education: Leaving Certificate (or equivalent).
- Professional Attributes: Conscientious, analytical, and process-oriented with a strong focus on data integrity and continuous improvement.
