Fixed Term Accounts Assistant

Our client is seeking an experienced Accounts Administrator for a 6-month fixed-term contract based in Cork, with a strong possibility of extension or conversion. This role is focused on supporting daily financial operations, managing both sales and purchase ledgers, handling invoice approvals, and executing robust credit control procedures to ensure compliance and accuracy across all financial transactions. Due to the urgent nature of this contract, candidates with little to no notice period will be prioritised.

Responsibilities

• Review, verify, and approve sales invoices for accuracy, correct pricing, and proper VAT treatment before dispatching to customers.

• Process credit notes and financial adjustments in compliance with established internal protocols.

• Manage the purchase ledger by matching supplier invoices against purchase orders and delivery notes via three-way matching.

• Code, authorise, and process supplier invoices, resolving any billing discrepancies with external vendors and internal teams.

• Keep supplier documentation and accounts fully up to date.

• Monitor outstanding customer balances and conduct regular debtor reviews to ensure prompt payment collection.

• Issue account statements, payment reminders, and formal escalation notices as required.

• Evaluate customer credit limits and collaborate with sales and management divisions to minimise credit risk.

• Document all debtor communications and prepare detailed reports on aged creditors and debtors.

• Assist with cash allocation, bank reconciliations, and month-end ledger reconciliation tasks.

• Maintain precise financial records and adhere strictly to internal control standards.

• Provide administrative support to the wider finance team on ad hoc projects and process improvement initiatives.

Requirements

• Proven professional experience working within a dedicated finance or accounts administration function

• A relevant accounting or finance qualification, such as an AAT or equivalent certification

• Actively pursuing ACCA / ACA qualifcations essential

• Essential hands-on experience covering both invoice processing operations and credit control management.

• Familiarity with mainstream accounting software packages such as Sage, Xero, SAP, or equivalent platforms.

• Proficiency in utilising Microsoft Excel and standard office productivity applications.

• Strong attention to detail, high levels of accuracy, and excellent time management capabilities.

• An ability to prioritise workloads effectively to meet structured financial deadlines.

• Excellent interpersonal and communication skills for dealing with internal departments, customers, and suppliers.