We are looking for a professional and welcoming Receptionist to manage our client front desk and perform a variety of administrative tasks. You will be the first impression of our company, so a positive demeanor and excellent communication skills are essential. Your goal is to ensure all visitors feel supported and that daily office operations run smoothly.
Key Responsibilities
Front-of-House Management
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Greeting & Check-in: Warmly welcome visitors, determine their needs, and notify the appropriate staff members of their arrival.
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Call Handling: Answer, screen, and forward incoming phone calls while providing basic information when needed.
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Visitor Security: Maintain office security by following safety procedures, monitoring logbooks, and issuing visitor badges.
Administrative Support
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Mail & Logistics: Receive, sort, and distribute daily mail/deliveries; prepare outgoing mail and courier packages.
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Scheduling: Manage meeting room bookings and coordinate appointments or travel arrangements for staff.
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Data Entry: Maintain and update digital filing systems, contact lists, and employee directories.
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Supply Management: Monitor inventory of office and kitchen supplies; place orders to ensure the office remains fully stocked.
Office Maintenance
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Ensure the reception area and common spaces (like breakrooms or conference rooms) are tidy and presentable.
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Provide basic technical support for office equipment (printers, scanners, or coffee machines).
