Role: Executive Assistant (Contract Position, Hybrid - Dublin)
We are seeking an experienced Executive Assistant to support multiple Data Center leaders on a contract basis in a hybrid role based in Dublin. This individual will be a highly organised and resourceful professional, comfortable operating in a fast-paced environment with complex scheduling, travel coordination, and executive support responsibilities.
RESPONSIBILITIES
- Coordinate internal and external meetings for up to three leaders
- Manage complex and high-volume executive calendars
- Facilitate site meetings, including agenda preparation, action tracking, and note taking
- Support the planning and execution of senior leadership site visits
- Prepare expense reports and purchase requisitions
- Coordinate domestic and international travel arrangements
- Organise offsites, space planning, and all-hands meetings
- Plan and execute team engagement and culture-building events
- Build strong cross-functional relationships across teams
- Act as a culture ambassador for the local Data Center organisation
- Participate in the global administrative community
- Provide general administrative support as required
MINIMUM QUALIFICATIONS
- 3+ years of experience supporting 1 or more executives in an administrative or EA capacity
- 3+ years of experience coordinating complex executive travel
- 3+ years of experience managing executive calendars and expense reporting
- Strong experience balancing competing priorities in a fast-paced environment
- Proficiency in Microsoft Office and Google Workspace
PREFERRED QUALIFICATIONS
- Bachelor's degree (BA/BS) preferred
- Experience in event planning and coordination
- Strong collaboration skills with other Executive Assistants and cross-functional stakeholders
- High level of discretion and ability to handle confidential information
- Proven ability to prioritise multiple assignments in a dynamic environment
- Ability to adapt quickly to changing priorities
